Facilities & Operations Coordinator | Flexible & Impactful

ENGINEERINGUK; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual leave

Medical cover

Parental leave

Gym membership

Community giving

Job summary

Financial Times is seeking a proactive and highly organised Facilities & Operations Assistant to support the London office's day-to-day operations. You will manage facilities administration, supplier relationships, and financial processes, helping deliver an excellent workplace experience.

Reporting to the Global Facilities Director, you will coordinate POs, invoices and meetings, support onboarding, and work with cross-functional teams across Facilities, Finance and Health & Safety to ensure

Qualifications

• Previous administrative experience, ideally within Facilities Management or a similar environment.
• Experience supporting financial administration, including purchase orders and invoice processing.
• Strong IT skills, particularly Google Workspace.

Responsibilities

• Provide administrative support across the London Facilities team, including Soft Services, Hard Services and Facilities Projects.
• Handle the Facilities Helpdesk, coordinating with suppliers to ensure requests are completed efficiently and to agreed service levels.
• Support onboarding of new Facilities suppliers and contractors.
• Handle the purchase order process, including raising POs, obtaining approvals and receipting invoices.
• Produce management information, reports and analysis to support operational decision-making.
• Coordinate Facilities meeting calendar and organise team meetings, including agendas and minutes.
• Plan and coordinate Facilities team events and activities.
• Support onboarding/offboarding for Facilities team members, including ID cards and inductions.
• Act as liaison with Finance, FT People, Health & Safety and other internal partners to ensure compliance with processes.
• Provide programme administration support for Facilities projects.
• Maintain Facilities intranet pages and document policies and guidance.
• Provide general administrative support and assist with ad hoc operational projects.

Skills

Administrative experience

Facilities operations

Purchase orders

Invoice processing

Time management

Google Workspace

Communication

Stakeholder management

Team collaboration

Initiative

Tools

Google Workspace

Job description

Financial Times is seeking a proactive and highly organised Facilities & Operations Assistant to support the London office's day-to-day operations. You will manage facilities administration, supplier relationships, and financial processes, helping deliver an excellent workplace experience.

Reporting to the Global Facilities Director, you will coordinate POs, invoices and meetings, support onboarding, and work with cross-functional teams across Facilities, Finance and Health & Safety to ensure