Facilities Officer

Harewood House Trust Ltd; Leeds; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Harewood House Trust Ltd is seeking a practical Facilities Officer to join our Facilities team, helping maintain historic buildings, outdoor structures and visitor facilities to the highest standards.

Reporting to the Facilities Manager, you will carry out planned and reactive maintenance, perform safety checks, supervise contractors, and support cleaning, events and occasional collections moves across the estate.

Qualifications

• Experience in facilities or general property maintenance.
• Working knowledge of Health & Safety and relevant compliance requirements.
• Strong organisational skills and ability to maintain clear, accurate records.
• Good communication and interpersonal skills, with ability to build relationships with colleagues and contractors.
• Ability to prioritise a busy workload, use initiative and exercise sound judgement.
• Willingness to work in varying weather conditions and at height if required.

Responsibilities

• Carry out minor repairs, planned maintenance and improvements across buildings and outdoor structures.
• Complete scheduled compliance checks, including Legionella testing, fire door inspections, extinguisher checks and emergency lighting tests.
• Maintain accurate and up-to-date compliance records and ensure procedures are followed.
• Assist with preventative and reactive maintenance programmes for building systems (fire alarms, intruder alarms, CCTV).
• Supervise contractors undertaking scheduled maintenance and ensure work is carried out safely and to standard.
• Investigate and resolve day-to-day facilities issues, including lighting and equipment.
• Report security concerns and maintenance issues promptly.
• Provide practical support for cleaning, events, exhibitions and occasional collections moves.

Skills

Facilities maintenance

Health & Safety

Contractor supervision

Record keeping

Job description

Are you practical, organised and passionate about maintaining buildings and heritage environments to the highest standards? Do you enjoy a varied, hands-on role where no two days are the same?Harewood House Trust is looking for an enthusiastic and proactive Facilities Officer to join our Facilities team and help ensure our historic buildings, outdoor structures and visitor facilities remain safe, attractive and fully operational.This is an exciting opportunity to play a vital role in caring for Harewood’s unique heritage environment, supporting the day-to-day running of the estate and helping deliver an exceptional experience for our visitors, colleagues and partners.

About the Role

Reporting to the Facilities Manager, the Facilities Officer will support the maintenance, cleanliness, security and compliance of Harewood’s buildings and facilities. You will undertake planned and reactive maintenance, carry out routine safety and compliance checks, and help coordinate contractors to ensure work is completed safely and effectively.

Working collaboratively with teams across the organisation, you will need to be comfortable taking initiative, managing competing priorities and rolling up your sleeves to get the job done.

Key Responsibilities

• Carry out minor repairs, planned maintenance and improvement works across buildings and outdoor structures.
• Complete scheduled compliance checks, including Legionella testing, fire door inspections, fire extinguisher checks and emergency lighting tests.
• Maintain accurate and up-to-date compliance records, ensuring requirements and procedures are followed.
• Assist the Facilities Manager with preventative and reactive maintenance programmes for fire alarms, intruder alarms, CCTV and other essential building systems.
• Supervise contractors undertaking scheduled maintenance and ensure work is carried out appropriately.
• Investigate and resolve day-to-day facilities issues, including lighting, batteries, audiovisual equipment and damaged fixtures or equipment.
• Report security concerns and maintenance issues promptly.
• Provide practical support for cleaning, exhibitions, Christmas installations, events, filming and occasional collections moves, as required.
• Work with colleagues across Harewood to maintain safe, clean, attractive and fully functioning facilities.
• Follow all Health & Safety requirements and organisational policies and procedures.

About You

You will be a methodical, reliable and hands-on individual who takes pride in their work and enjoys finding practical solutions. You will have experience in facilities or general property maintenance, a good understanding of Health & Safety and compliance requirements, and the ability to work independently while contributing positively to a wider team.

You will also bring:

• Experience in a facilities, building maintenance or similar practical role.
• A working knowledge of Health & Safety and relevant compliance requirements.
• Strong organisational skills and the ability to maintain clear, accurate records.
• Good communication and interpersonal skills, with the ability to build positive relationships with colleagues and contractors.
• The ability to prioritise a busy workload, use your initiative and exercise sound judgement.
• A flexible, positive, can-do attitude and a willingness to get involved wherever needed.
• Confidence working at height using steps, ladders and scaffold towers.
• The ability to undertake physically demanding work indoors and outdoors in varying weather conditions.
• A professional approach and a commitment to equality, diversity and inclusion.

Experience managing or supervising contractors would be an advantage.

What to Expect

The Facilities Officer role is a varied and physically active role that offers the opportunity to work across a unique heritage estate. While the normal working pattern is Monday to Friday, flexibility is essential, as occasional evening, weekend and bank holiday work may be required to support events, filming and busy periods. There may also be occasional on-call requirements during major events and peak holiday periods.