Facilities Officer

Techtronic Industries; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Discounts on products

Job summary

Techtronic Industries (TTI) is seeking a proactive and organised Facilities Officer to join our Notting Hill team, with some occasional site visits to other offices. This is a hands-on role coordinating day-to-day facilities operations, including maintenance, contractors, security, and workplace safety.

Reporting to the Senior Facilities Manager, you will raise and track work orders in ServiceNow, inspect sites, coordinate planned and reactive maintenance, manage contractor documentation, assist

Qualifications

• Experience in facilities coordination, maintenance administration, contractor management, warehousing, logistics or site operations.
• Confidence working with contractors, suppliers and internal stakeholders.
• Competency with Microsoft Office and work order, reporting or facilities management systems.
• Understanding of workplace safety, contractor compliance, emergency response and site access requirements.
• Understanding of basic procurement, purchase orders and invoice processes.
• A proactive approach to identifying issues and getting things done.
• Experience using a walkie stacker would be beneficial.
• Energetic, strong attention to detail and great communicator.

Responsibilities

• Raise, track and close facilities work orders and tickets using the ServiceNow system.
• Conduct routine site inspections and identify maintenance, presentation and operational issues.
• Support the coordination of planned and reactive maintenance across the site.
• Schedule contractors and oversee works to ensure they are completed safely, on time and to the required standard.
• Manage contractor documentation, licences, insurance, inductions and compliance requirements via the use of our Rapid Global system.
• Coordinate site and visitor access, security contractors and related requirements.
• Obtain quotes and assist with procurement of facilities services, equipment and consumables.
• Coordinate loading dock activities, deliveries, couriers and facilities-related freight.
• Assist with office moves, workstation setups and workplace changes.
• Support facilities reporting, KPIs, procedures and continuous improvement initiatives.
• Own inbound and outbound freight activities as they relate to facilities operations

Skills

Facilities coordination

Contractor management

Warehousing & logistics

Site operations

Microsoft Office

Work order systems

Tools

ServiceNow

Rapid Global

Microsoft Office

Job description

Techtronic Industries (TTI) is a global organisation, a world-class leader in quality consumer and professional products marketed to the home improvement and construction industries. The TTI brands like MILWAUKEE, RYOBI, AEG, VAX and many others are recognised worldwide for their deep heritage, superior quality, outstanding performance and compelling innovation.

We are committed to ensuring our people have a great experience at TTI, so in addition to an exciting and challenging role we also provide:

Personal Development: Access to LinkedIn Learning and professional development programs.

Health & Wellbeing: Paid Parental Leave and Employee Assistance Program.

Discounts & Perks: Generous discounts on company products, laptop provided, novated leasing options.

Social: Recognition programs and social events to celebrate our team's achievements

About The Opportunity

TTI is looking for a proactive and organised Facilities Officer to join our team based in Notting Hill with some occasional site visits required to our offices based in Dandenong and Mount Waverley.

This is a hands-on and varied onsite role where you'll help coordinate the day-to-day operation of our facilities, including maintenance, contractors, site services, security, freight and workplace safety. You'll work closely with internal teams and external providers to help ensure our site remains safe, compliant, well maintained and ready to support the business.

Reporting to the Senior Facilities Manager your day to day will involve:

• Raise, track and close facilities work orders and tickets using the ServiceNow system.
• Conduct routine site inspections and identify maintenance, presentation and operational issues.
• Support the coordination of planned and reactive maintenance across the site.
• Schedule contractors and oversee works to ensure they are completed safely, on time and to the required standard.
• Manage contractor documentation, licences, insurance, inductions and compliance requirements via the use of our Rapid Global system.
• Coordinate site and visitor access, security contractors and related requirements.
• Obtain quotes and assist with procurement of facilities services, equipment and consumables.
• Coordinate loading dock activities, deliveries, couriers and facilities-related freight.
• Assist with office moves, workstation setups and workplace changes.
• Support facilities reporting, KPIs, procedures and continuous improvement initiatives.
• Own inbound and outbound freight activities as they relate to facilities operations

About YOU

Ideally, you have worked as an office manager or admin assistant and are looking for the next step in your career. You are interested in the facilities space and enjoy working in a fast-paced environment. You are super organised, excellent at multitasking and have the following attributes/experience:

• Experience in facilities coordination, maintenance administration, contractor management, warehousing, logistics or site operations.
• Confidence working with contractors, suppliers and internal stakeholders.
• Competency with Microsoft Office and work order, reporting or facilities management systems.
• An understanding of workplace safety, contractor compliance, emergency response and site access requirements.
• An understanding of basic procurement, purchase orders and invoice processes.
• A proactive approach to identifying issues and getting things done.
• Experience using a walkie stacker would be beneficial.
• Energetic, strong attention to detail and great communicator!