Facilities/Office Coordinator

Search Consultancy; Huddersfield; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading company in Huddersfield seeks an Office and Facilities Coordinator to manage the maintenance of their physical infrastructure. The role involves ensuring safety, compliance, and operational efficiency while overseeing budgets and vendor relationships. Ideal candidates will possess strong leadership, communication, and organisational skills, contributing to a sustainable and well-maintained environment.

Qualifications

• Must be well-organised, flexible, conscientious, with a practical attitude.

Responsibilities

• Oversee maintenance and repair of buildings and equipment.
• Develop preventative maintenance programs.
• Ensure compliance with health and safety regulations.

Skills

Leadership

Communication

Problem Solving

Organisational Skills

Job description

Office and Facilities Coordinator:

Location: Huddersfield, West Yorkshire
Salary: £27,000 - £32,000 (DOE)
Hours: 35 hours per week
Contract Type: Permanent

Are you a highly organised and professional individual looking to oversee the maintenance of an organisation's physical infrastructure? Our client is looking for a Office and Facilities Coordinator and play a crucial role in ensuring all facilities are safe, functional, and well-maintained while working within budgets and coordinating with vendors as required.

Key Responsibilities of the Office and Facilities Coordinator:

• Oversee the maintenance and repair of buildings, equipment, and systems to ensure they are in good working order.
• Develop and implement preventative maintenance programs to minimise downtime and extend the lifespan of assets.
• Ensure all facilities comply with health, safety, and environmental regulations.
• Conduct regular inspections and audits to identify and mitigate potential hazards.
• Maintain up-to-date records of safety inspections, incidents, and corrective actions.
• Work with the Head of Finance to maintain the facilities budget, including forecasting costs.
• Identify cost-saving opportunities and implement measures to reduce operational expenses.
• Negotiate contracts and manage relationships with external service providers, including cleaning, security, and maintenance contractors.
• Monitor vendor performance to ensure compliance with service level agreements and quality standards.
• Review and approve invoices, ensuring accuracy and adherence to budget.
• Optimise the use of space within the office, including office layouts and work space allocation.
• Coordinate office moves, renovations, and refurbishments.
• Assist with the development and implementation of emergency response plans and procedures.
• Coordinate emergency drills and training for staff.
• Promote and implement sustainable practices to reduce the environmental impact of the facilities.
• Monitor energy usage and implement energy-saving measures.
• Lead initiatives to reduce waste and improve recycling programs.
• Manage and support the general office and reception team, including providing training and development opportunities.
• Work hands-on in general office or on reception as staffing needs dictate.
• Manage tasks such as post, reception, hospitality to clients, stationery, deeds, and archiving.

The Key Requirements of the Office and Facilities Coordinator:

• Strong leadership and team management skills.
• Excellent communication and interpersonal skills.
• Knowledge of health, safety, and environmental regulations.
• Strong problem-solving and decision-making abilities.
• Must be well-organised, flexible, conscientious, and have a 'can do' practical attitude.

If you are interested in the role, and want to know more, please apply or contact us for more information.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.