Office Coordinator

Denise La Grassa; York; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in York is seeking an Office Coordinator to manage administrative tasks. The role involves supporting documentation, greeting visitors, and maintaining office supplies. Ideal candidates should have previous admin experience and strong organizational skills.

Benefits

Varied and interesting role

Excellent company culture

Permanent position

Qualifications

• Previous admin experience essential.
• Proven track record in similar roles.

Responsibilities

• Oversee administrative tasks within the office.
• Support document control team to maintain product documentation.
• Greet visitors and act as first point of contact.

Skills

Communication

Organizational

Interpersonal

Education

5 GCSEs (A-C) in Maths and English

Tools

Microsoft Office

Job description

Join to apply for the Office Coordinator role at Denise La Grassa.

Our client, an established and successful business based in York, is looking for a full-time, permanent Office Coordinator to join their team. If you meet the person specification, please apply below.

Rewards and Benefits

• Varied and interesting role
• Excellent company culture
• Permanent position
• Monday to Friday working hours

The Job

• Oversee administrative tasks within the office and on site
• Support document control team to maintain product documentation on company systems
• Coordinate site and office documentation to ensure revision control
• Assist in producing O&M documentation, liaising with project team members and external providers
• Monitor site paperwork and scan into PIM
• Update and maintain office templates
• Archive site files and project documentation in line with company procedures
• Order office supplies
• Support estimating team with admin duties
• Greet visitors and act as first point of contact
• Communicate visitor arrivals to relevant staff
• Answer phone calls and monitor reception emails
• Book meeting rooms and handle incoming/outgoing mail
• Support company functions and events
• Maintain high service standards and suggest process improvements
• Report issues to line manager and propose solutions
• Follow company procedures and contribute to their improvement
• Perform any other duties to ensure professional service

About You

• Previous admin experience essential
• Good education, including 5 GCSEs (A-C) in Maths and English
• Full driving license
• Proven track record in similar roles
• Experience with administrative systems and processes
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Knowledge of secretarial procedures
• Excellent interpersonal, face-to-face, and telephone skills
• Strong keyboard, numeric, communication, and organizational skills
• Proactive, highly organized, able to multitask and prioritize
• Experience with document management systems is desirable

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Administrative and Support Services