Facilities & Meeting Room Co-Ordinator

JR United Kingdom; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic law firm in London seeks a Conference Room and Facilities Coordinator to join their facilities support team. The role involves setting up for meetings, liaising with suppliers, and ensuring the functionality of facilities. Ideal candidates should be confident, experienced in facilities tasks, and comfortable interacting with senior management.

Qualifications

• Experience in configuring meeting rooms and managing facilities tasks.
• Comfortable liaising with senior management.
• Confident and outgoing individual.

Responsibilities

• Set up furniture and equipment for meetings and events.
• Coordinate resources for facilities issues.
• Conduct daily checks of facilities areas.

Skills

Communication

Problem Solving

Facilities Management

Client Liaison

Tools

BMS

CCTV

Access system

M&E portal

Job description

Social network you want to login/join with:

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Client:

LAW CHOICE RECRUITMENT

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

A dynamic and forward-thinking law firm with offices at St Paul’s Fleet Street is seeking a Conference Room and Facilities Coordinator to join their high-performing facilities support team. Daily duties will include:

• Setting up furniture and equipment configurations for client meetings, conferences, seminars, and training sessions.
• Being the main contact for London staff regarding faults, failures, spills, leaks, etc., and coordinating resources to resolve issues.
• Liaising with contractors and suppliers including access control, building management, cleaning, M&E, and other FM service providers.
• Communicating daily with on-site M&E engineers and subcontractors.
• Using systems such as BMS, Access system, CCTV, and M&E portal regularly.
• Ordering office supplies like desk equipment, access passes, stationery, and liaising with suppliers.
• Conducting daily checks of facilities areas (reception, kitchens, meeting rooms) to ensure cleanliness and supply levels, and completing floor walks.

To succeed in this role, you should be a confident, outgoing individual comfortable liaising with Partners and senior management, with experience in configuring meeting rooms and managing facilities tasks in a professional office environment.