Facilities Manager

ZipRecruiter; Warwick; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Manager to lead their team in Warwick. This role involves managing multiple facilities, ensuring compliance with health and safety standards, and overseeing budgets while working closely with various stakeholders. The successful candidate will enjoy a dynamic work environment with opportunities for professional growth. With a competitive salary and generous benefits, including annual leave that increases with service, this position is ideal for someone passionate about facilities management and looking to make a significant impact. If you have a knack for problem-solving and a commitment to excellence, this opportunity is for you!

Benefits

22 days annual leave plus bank holidays

Bonus scheme (summer and winter)

Substantial annual company bonus

Paid overtime (enhanced rate)

Paid parking permit

Cycle to work scheme

Qualifications

• Formal qualifications in facilities management and NEBOSH certification preferred.
• Full UK driving licence is required.

Responsibilities

• Lead the facilities team and manage all facilities-related projects.
• Prepare budgets, monitor spending, and report to the Board.
• Ensure compliance with health and safety regulations.

Skills

Facilities Management

Health and Safety Compliance

Budget Management

Project Management

Negotiation Skills

Communication Skills

Problem Solving

Education

NEBOSH Certification

Formal Qualifications in Facilities Management

Job description

Job Description

Working Monday to Friday (37 hours) with paid overtime, DCA Design International is looking for a 'Hands-on' Facilities Manager to lead the facilities team at our offices in Warwick. We are based across 5 buildings in Warwick town centre, and the successful applicant will work with the Facilities Assistant on a day-to-day basis and closely with the on-site Health and Safety and HR Manager.

The successful applicant will have some formal qualifications to support their application, a full UK driving licence, and preferably NEBOSH certification.

Duties and Responsibilities Include:

1. Act as primary key holder for our premises based in Warwick (will require availability for out-of-hours attendance on site in the event of specified intruder/fire alarm being raised).
2. Source and purchase, as approved by Directors, furniture and other fittings and fixtures in line with DCA’s brand values and guidelines.
3. Prepare detailed, itemised annual budgets, monthly updates on tasks, and quarterly updates on budgets. Monitor and control spend within the approved budget and report when required to the Board.
4. Report at monthly Board Meetings.
5. Implement and maintain a suppliers list, ensuring all contractors have agreed to DCA’s contractor arrangements, have the correct insurances in place, and have an appropriate health and safety policy where applicable. Induct all contractors on the first day of works.
6. Source quotations from contractors, architects, designers, service providers, and suppliers, and negotiate accordingly to achieve the best mix of value and appropriate quality.
7. Commission works once the costs and specifications have been approved by the DCA Board.
8. Ensure contractors provide method statements and risk assessments and liaise with the Health and Safety Manager to confirm that these are adequate before building works commence.
9. Manage all facilities-related projects ranging from minor refurbishments and repainting projects to major building programmes, from commission to signed off completion.
10. Monitor and audit building wear and tear and propose new building projects/refurbishments/repairs. Conduct regular audits of the buildings and create and record issues on a log.
11. Pro-active management of the Facilities Assistant, ensuring there is an up-to-date schedule of daily/weekly/monthly tasks.
12. Prioritise, communicate, and control ad hoc tasks for the facilities team as necessary, planning and balancing the team’s time whilst considering project and client needs.
13. Be familiar with the physical arrangements relating to utility supplies at all DCA’s premises, including electrical, gas, water, and drainage. Annually review DCA’s contracts with the relevant utility providers to balance service quality and value.
14. Be aware of DCA’s identified asbestos-containing materials and annually review and report as appropriate.
15. Contribute to building and facilities-related internal risk assessments carried out by the Health and Safety Manager.
16. Liaise with the IT team on all buildings and facilities projects that may impact upon existing and future IT infrastructure requirements.
17. Liaise with the Health and Safety Manager regarding building and facilities-related issues and complete relevant actions as highlighted.
18. Carry out or contribute to ad hoc buildings and facilities-related tasks as and when required.
19. Contribute to the induction of new starters and provide refresher training to existing staff as identified.

Experience managing and renovating listed buildings would be great to have.

In return, DCA offers a competitive salary, 22 days annual leave (plus bank holidays) rising by a day after every 2 years of service up to a maximum of 32 days (plus bank holidays), a summer and winter bonus, substantial annual company bonus, paid overtime (enhanced rate), paid parking permit, and cycle to work scheme. Due to the nature of the role, the successful candidate will be required to work on-site 5 days a week. For more information, please speak to Mike Vinson, recruitment specialist at DCA Design International.