Facilities Manager

Edenbrook; Greater London; On-site; GBP 40,000 - 56,000; Full time

Job summary

A leading facilities management company in Greater London is seeking an experienced Facilities Manager to oversee operational practices. The role includes managing contracts, ensuring compliance with health and safety standards, and maintaining the office environment. Ideal candidates will possess strong teamwork, negotiation, and independent work skills. The position offers an opportunity to lead critical facilities operations while ensuring a safe environment for all office staff.

Qualifications

• Experience with outsourced services and third-party contracts.
• Health and Safety management experience (relevant qualifications desirable).
• Experience leading and managing teams.
• Experience managing front-of-house or reception teams.
• Strong negotiation skills; procurement experience advantageous.
• Self-motivated with the ability to manage competing priorities.
• Able to work independently with minimal supervision.

Responsibilities

• Ensure facilities services deliver value for money, compliance, and operational effectiveness.
• Maintain the office’s structural condition and manage asset lifecycle, refits, and replacements.
• Coordinate building maintenance and liaise with building management.
• Oversee building security arrangements.
• Manage facilities contracts and service level agreements (SLAs).
• Oversee Lloyd’s boxes to ensure a suitable working environment for Underwriters.
• Develop and implement facilities policies, procedures, and governance with full audit trails.
• Maintain incident records and reporting.
• Coordinate Fire Marshal and First Aid arrangements.
• Conduct workstation assessments for all staff.
• Support Business Continuity planning related to facilities and office operations.
• Manage office-related budgets, including rent, rates, and service charges.
• Plan and deliver floor moves, refurbishments, and office upgrades.
• Control office supplies stock and oversee cleaning and maintenance schedules.

Skills

Knowledge of outsourced services

Health and Safety management

Team leadership

Reception team management

Negotiation skills

Procurement experience

Self-motivation

Ability to manage priorities

Independent work capability

Job description

Responsibilities

• Ensure facilities services deliver value for money, compliance, and operational effectiveness
• Maintain the office’s structural condition and manage asset lifecycle, refits, and replacements
• Coordinate building maintenance and liaise with building management
• Oversee building security arrangements
• Manage facilities contracts and service level agreements (SLAs)
• Oversee Lloyd’s boxes to ensure a suitable working environment for Underwriters
• Develop and implement facilities policies, procedures, and governance with full audit trails
• Maintain incident records and reporting
• Coordinate Fire Marshal and First Aid arrangements
• Conduct workstation assessments for all staff
• Support Business Continuity planning related to facilities and office operations
• Manage office-related budgets, including rent, rates, and service charges
• Plan and deliver floor moves, refurbishments, and office upgrades
• Control office supplies stock and oversee cleaning and maintenance schedules

Skills, Knowledge and Experience

• Strong knowledge of outsourced services and third-party contracts
• Health and Safety management experience (relevant qualifications desirable)
• Experience leading and managing teams
• Previous management of front-of-house or reception teams
• Strong negotiation skills; procurement experience advantageous
• Self-motivated with the ability to manage competing priorities
• Able to work independently with minimal supervision