Facilities Manager

Jones Lang LaSalle Incorporated; England; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading global provider of real estate services is seeking a Facilities Manager for a client site in the West Midlands. The role involves overseeing facilities management, ensuring compliance with safety regulations, and managing budgets effectively. Ideal candidates will have strong organizational and communication skills, along with experience in the property industry.

Qualifications

• Strong organization skills and excellent communication skills.
• Experience in facilities management and client-facing roles.
• Ability to manage budgets and contractor performance.

Responsibilities

• Lead the Facilities Management function at Stoneleigh Park.
• Manage delivery of Landlord’s services and coordinate contractor operations.
• Deliver financial management of the property through budget preparation.

Skills

Stakeholder management

Communication

Organizational skills

Education

Experience in facilities management

Previous experience in property industry

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently recruiting for a Facilities Manager for an exciting client site in the West Midlands. The purpose of this role is to lead the Facilities Management function at Stoneleigh Park, ensuring the smooth running of the Estate, meeting all budgetary targets and maximising income streams.

Key Responsibilities:

Implement JLL’s best practice in facilities management and site maintenance at Stoneleigh Park, manage the delivery of Landlord’s services to tenants on the estate, liaise with JLL’s Property Manager and Regional team and adhere to JLLR’s principles of management.

To ensure that on-site management of the site is undertaken in accordance with JLLs polices, processes and procedures.

Manage the Landlord’s response to requests for land by Grandstand Stoneleigh Events and minimise the impact of these events on other tenants and local community.

Co-ordinate all operations of contractors working in Stoneleigh Park, ensuring compliance with safety at work regulations and minimising impact of works on the running of the estate.

Management of the Rural Innovation Centre.

Assist the Surveyor with the pro-active management of new & existing tenancies.

To deliver the financial management of the property through the preparation of service charge budgets, the monitoring of agreed budgets to pre-defined limits, quarterly variance reporting and service charge reconciliation to agreed accounting practices. Also, to administer non-recoverable budgets.

Manage day to day service charge expenditure including raising POs and processing invoices.

To liaise with HS2 and occupiers relating to operation impact of the HS2 line impacting the use of the property

To coordinate, and instruct works on behalf of our client relating to void units, in accordance with client instructions, and manage a small non recoverable budget for the same.

General:

Work collaboratively with staff across JLLR, Client and other stakeholders.

Abide by JLL’s policies and procedures.

Assist Surveyor with insurance claims & repairs on behalf of the Landlord.

Monitor contractor performance against agreed standards. Review service contracts as appropriate.

Ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective.

To regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the day-to-day physical operation of the site. To understand the principal the principal terms of occupiers’ leases as they affect the facilities management of the property and the client’s obligations to provide services including clarity on the extent of the common areas.

Inform Surveyors of any occupier matters that may influence valuation/investment considerations

To work in accordance with established procedures in connection with JLL’s out of hours cover and emergencies.

Establish and maintain high quality health and safety arrangements, in accordance with best practice guidelines with central support under the JLLs risk management programme and their line manager.

To maintain, test and implement disaster planning procedures to cover all emergencies.

Prepare site regulations and issue permits to work for all contractor activities on site.

To ensure reactive maintenance and day-to-day service requirements undertaken in a timely and cost-effective manner.

Assist and liaise with building surveyors/architects/consultants on major works and assist Surveyors to identify and arrange minor planned works and project works.

Establish and maintain proper site records in accordance with best practice rules.

Carry out regular inspections for the site in accordance with site insurance and regulatory requirements.

Line Management:

Line management of the Property Administrator and Centre Manager, RIC, in line with JLL policies and procedures. B e responsible their performance, training and development. identify and retain key talent by ensuring effective career development and mobility.

Personal:

Maintain and improve competencies through continuous professional development. Participate fully in the JLLR programme for staff appraisal, review and development, including training.

Commercial awareness and ability to develop identified business improvement opportunities working with their line manager and Surveyor.

Solid stakeholder management skills and an ability to understand and relay business ideas, there is a cross-section of occupiers so exposure to multiple sectors is required.

Previous experience working for a company within the property industry or from a similar business line, with client facing experience or from a corporate FM background.

Strong organisation skills and excellent communication skills, both verbal and written driven to achieve results.

Organisational and team management skills; able to engender the motivation and cooperation of staff and contractors at all levels.

Good interpersonal skills, team player with the ability to work across the organisation.

Location:

On-site –Warwickshire, GBR

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently recruiting for a Facilities Manager for an exciting client site in the West Midlands. The purpose of this role is to lead the Facilities Management function at Stoneleigh Park, ensuring the smooth running of the Estate, meeting all budgetary targets and maximising income streams.

Key Responsibilities:

• Implement JLL’s best practice in facilities management and site maintenance at Stoneleigh Park, manage the delivery of Landlord’s services to tenants on the estate, liaise with JLL’s Property Manager and Regional team and adhere to JLLR’s principles of management.

• To ensure that on-site management of the site is undertaken in accordance with JLLs polices, processes and procedures.

• Manage the Landlord’s response to requests for land by Grandstand Stoneleigh Events and minimise the impact of these events on other tenants and local community.

• Co-ordinate all operations of contractors working in Stoneleigh Park, ensuring compliance with safety at work regulations and minimising impact of works on the running of the estate.

• Management of the Rural Innovation Centre.

• Assist the Surveyor with the pro-active management of new & existing tenancies.

• To deliver the financial management of the property through the preparation of service charge budgets, the monitoring of agreed budgets to pre-defined limits, quarterly variance reporting and service charge reconciliation to agreed accounting practices. Also, to administer non-recoverable budgets.

• Manage day to day service charge expenditure including raising POs and processing invoices.

• To liaise with HS2 and occupiers relating to operation impact of the HS2 line impacting the use of the property

• To coordinate, and instruct works on behalf of our client relating to void units, in accordance with client instructions, and manage a small non recoverable budget for the same.

General:

• Work collaboratively with staff across JLLR, Client and other stakeholders.

• Abide by JLL’s policies and procedures.

• Assist Surveyor with insurance claims & repairs on behalf of the Landlord.

• Monitor contractor performance against agreed standards. Review service contracts as appropriate.

• Ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective.

• To regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the day-to-day physical operation of the site. To understand the principal the principal terms of occupiers’ leases as they affect the facilities management of the property and the client’s obligations to provide services including clarity on the extent of the common areas.

• Inform Surveyors of any occupier matters that may influence valuation/investment considerations

• To work in accordance with established procedures in connection with JLL’s out of hours cover and emergencies.

• Establish and maintain high quality health and safety arrangements, in accordance with best practice guidelines with central support under the JLLs risk management programme and their line manager.

• To maintain, test and implement disaster planning procedures to cover all emergencies.

• Prepare site regulations and issue permits to work for all contractor activities on site.

• To ensure reactive maintenance and day-to-day service requirements undertaken in a timely and cost-effective manner.

• Assist and liaise with building surveyors/architects/consultants on major works and assist Surveyors to identify and arrange minor planned works and project works.

• Establish and maintain proper site records in accordance with best practice rules.

• Carry out regular inspections for the site in accordance with site insurance and regulatory requirements.

Line Management:

• Line management of the Property Administrator and Centre Manager, RIC, in line with JLL policies and procedures. B e responsible their performance, training and development. identify and retain key talent by ensuring effective career development and mobility.

Personal:

• Maintain and improve competencies through continuous professional development. Participate fully in the JLLR programme for staff appraisal, review and development, including training.

Competencies:

• Commercial awareness and ability to develop identified business improvement opportunities working with their line manager and Surveyor.

• Solid stakeholder management skills and an ability to understand and relay business ideas, there is a cross-section of occupiers so exposure to multiple sectors is required.

• Previous experience working for a company within the property industry or from a similar business line, with client facing experience or from a corporate FM background.

• Strong organisation skills and excellent communication skills, both verbal and written driven to achieve results.

• Organisational and team management skills; able to engender the motivation and cooperation of staff and contractors at all levels.

• Good interpersonal skills, team player with the ability to work across the organisation.

Location:

On-site –Warwickshire, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [e-mail] or call + 44 ( 0 ) 20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .