Facilities Manager

Office Angels; Dumfries; On-site; GBP 49,000; Full time

Job summary

A recruitment agency in Dumfries is seeking an experienced Facilities Manager to oversee maintenance across an estate. This role involves managing maintenance contracts ensures compliance, and engaging with stakeholders effectively. The ideal candidate has a strong background in facilities management and excellent communication skills. This position offers a salary of £49k and full-time hours on a fixed term contract of 23 months.

Benefits

Pension: 9.5% employer contribution

Annual Leave: 45 days (pro rata)

Employee Assistance Programme

Free onsite gym

Free parking

Access to onsite cafe/canteen

Qualifications

• Strong technical knowledge of building systems and maintenance processes.
• Proven experience managing maintenance contracts and compliance registers.
• Proficiency in workflow and reporting systems.

Responsibilities

• Oversee all planned and reactive maintenance activities.
• Manage technical aspects of projects including refurbishments, upgrades, and replacements.
• Maintain statutory registers and ensure audit readiness.
• Manage maintenance contracts and monitor contractor performance.
• Provide regular reports on space utilisation and performance.
• Oversee emergency planning and response.

Skills

Strong technical knowledge of building systems and maintenance processes

Proven experience managing maintenance contracts and compliance registers

Proficiency in workflow and reporting systems

Excellent communication and stakeholder management skills

Ability to lead emergency planning and business continuity initiatives

IOSH Managing Safety and leadership/management certification

Job description

Facilities Manager (FTC)

Salary - £49k

Location: Central Dumfries
Contract Length: 23 months
Hours: Full-time

Benefits

• Pension: 9.5% employer contribution
• Annual Leave: 45 days (pro rata)
• Employee Assistance Programme
• Free onsite gym, free parking, and access to onsite cafe/canteen.

About the Role

We are seeking an experienced Facilities Manager to oversee the delivery of all planned and reactive maintenance across an estate. You will ensure building systems are safe, efficient, and fully compliant with legal and statutory requirements. This role involves providing technical leadership, managing maintenance contracts, and driving high standards of service through effective planning, reporting, and stakeholder engagement.

This is a fantastic opportunity for someone with proven facilities management experience who can commit to the full duration of the contract.

Key Responsibilities

• Maintenance Management:
  • Oversee all planned and reactive maintenance activities to ensure safety, efficiency, and compliance.
  • Manage technical aspects of projects including refurbishments, upgrades, and replacements.
• Compliance & Documentation:
  • Maintain statutory registers and ensure audit readiness using internal systems.
  • Allocate and monitor workflow tasks for the Estates team, contractors, and other parties, ensuring timely completion and full documentation.
• Contract & Performance Management:
  • Manage maintenance contracts and monitor contractor performance against SLAs and KPIs.
  • Develop and implement SLAs and KPIs to maintain service standards.
• Reporting & Analysis:
  • Provide regular reports on space utilisation, workflow, energy performance, carbon management, and contractor performance.
• Stakeholder Engagement:
  • Deliver technical leadership and maintain effective communication with stakeholders to meet their requirements.
• Emergency Planning:
  • Oversee emergency planning and response, including incident management and business continuity.

Skills & Experience Required

• Strong technical knowledge of building systems and maintenance processes.
• Proven experience managing maintenance contracts and compliance registers.
• Proficiency in workflow and reporting systems.
• Excellent communication and stakeholder management skills.
• Ability to lead emergency planning and business continuity initiatives.
• IOSH Managing Safety and leadership/management certification (desirable)

✅ Interested? Apply now to join a dynamic team and make a real impact in ensuring safe, efficient, and compliant facilities management.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.