Facilities Management Coordinator

TN United Kingdom; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in London is seeking a proactive Facilities Coordinator to manage day-to-day operations and ensure a productive workspace. The role involves vendor management, compliance with safety regulations, and enhancing customer experience. Ideal candidates will have extensive experience in facilities coordination, strong communication skills, and a proactive approach to problem-solving. The position offers a range of market-leading benefits.

Benefits

Virtual GP Access

Financial Wellbeing Assistance

Flexible Lifestyle Benefits

High Street Discounts

Cycle-to-Work Scheme

Life Cover

Enhanced Pension Contributions

Share Schemes

Recognition Awards

Qualifications

• Extensive experience in a Facilities Coordination role or similar.
• Strong administrative skills for facility tasks and adhoc duties.

Responsibilities

• Coordinate routine and planned maintenance, as well as remedial work.
• Ensure compliance with health, safety, and fire regulations.

Skills

Customer Service

Communication

Problem Solving

Education

IOSH

NEBOSH

PRINCE2

Tools

Microsoft Office

Facility Management Software

Job description

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

afc36b43652e

Job Views:

2

Posted:

14.05.2025

Expiry Date:

28.06.2025

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Job Description:

Job Overview

We are seeking a proactive and organised Facilities Coordinator to ensure the smooth operation of our office environment. The successful candidate will oversee day-to-day facility management activities, ensuring that all services, systems, and processes run efficiently to support a safe, functional, and productive workspace. The role aims to enhance the customer experience by building strong relationships with occupants and exceeding their expectations daily. Additionally, you will set high standards across your area and share best practices with the team to ensure service delivery exceeds customer needs.

Main Responsibilities:

1. Coordinate routine and planned maintenance, as well as remedial work.
2. Perform administrative tasks related to facilities management.
3. Vendor Management: Liaise with contractors, suppliers, and service providers to manage contracts and meet SLAs.
4. Health & Safety Compliance: Ensure compliance with health, safety, and fire regulations; conduct risk assessments; maintain records; manage first aid; report hazards and near misses.
5. Space Management: Assist with office moves, space planning, and desk arrangements.
6. Stock Control: Manage office supplies, stationery, and consumables to maintain adequate inventory.
7. Emergency Preparedness: Support development and implementation of emergency procedures, including fire drills and evacuation plans.
8. Communication: Act as the main contact for staff regarding facility issues, ensuring prompt resolution.
9. Sustainability Initiatives: Promote energy efficiency and environmental best practices.
10. Maintain a tidy and clean appearance across the floor, desks, collaboration spaces, and breakout areas; report issues to floor leads/Client.
11. Event planning and project management experience is desirable but not essential.
12. Own the day-to-day operations of the site.
13. Maintain a visible presence on the floor, actively checking shared areas, ensuring fire doors are unobstructed, and assisting building occupants proactively.

What we're looking for:

1. Extensive experience in a Facilities Coordination role or similar.
2. Proven customer service experience with strong interpersonal skills and excellent communication skills, both written and spoken.
3. Experience in project or event management is desirable but not essential.
4. Strong administrative skills for facility tasks and adhoc duties.
5. Qualifications such as IOSH, NEBOSH, PRINCE2 are desirable.
6. Proficiency in Microsoft Office and facility management software.
7. Effective communication and interpersonal skills for managing internal teams and external vendors.
8. Strong problem-solving skills with a proactive approach.

Our market-leading benefits include virtual GP access, financial wellbeing assistance via Salary Finance, flexible lifestyle benefits through our Choices platform, high street discounts, cycle-to-work scheme, life cover, enhanced pension contributions, share schemes, and recognition awards like Mitie Stars with cash prizes.

We are committed to diversity and inclusion. If you require accommodations during the recruitment process due to a disability or long-term condition, please contact Harnaik Sahdra via email.