Facilities Coordinator

Tay Associates; London; On-site; GBP 45,000 - 50,000; Full time

Job summary

A leading global investment firm seeks a Facilities Coordinator to oversee daily operations and maintain high standards within their London office. This role offers a dynamic environment where you will manage maintenance schedules, coordinate with vendors, ensure compliance, and contribute to sustainability initiatives. Join a professional and supportive team where your proactive approach will have a significant impact.

Qualifications

• Proven workplace practice in a facilities role.
• Solid understanding of building operations and facilities processes.
• Comfortable liaising with all stakeholders.

Responsibilities

• Overseeing daily operations of office and facilities services.
• Managing supplier relationships and contracts.
• Ensuring compliance with health and safety regulations.

Skills

Building operations

Facilities processes

Health and Safety

Organizational skills

Education

Health and Safety qualifications (IOSH or NEBOSH)

Facilities Management certification (IWFM or IFMA)

Tools

MS Office

Facilities management software

Job description

Facilities Coordinator – Global Financial Services
London – West End
£45,000 - £50,000 Full-Time, Office-Based

We are working in partnership with a prestigious global investment firm to find a confident and capable Facilities Coordinator to join their London office. This is a fantastic opportunity for an experienced facilities professional who enjoys taking ownership, thrives in a hands-on role, and values being part of a well-respected organisation within the financial services sector.

In this position, you will play a vital role in ensuring the day-to-day running of a busy and high-spec corporate environment. You will be part of a collaborative team, with responsibilities ranging from managing maintenance schedules and liaising with vendors to supporting international offices and upholding health and safety standards.

What you will be doing:

• Overseeing the smooth daily operation of the office and facilities services.
• Coordinating maintenance and repair work, including HVAC, BMS, and office infrastructure.
• Supporting global offices with facilities-related queries and requirements.
• Managing supplier relationships, contracts, and performance to ensure high standards are met.
• Monitoring the facilities budget, processing invoices, and tracking departmental spend.
• Working closely with landlords and local authorities to maintain compliance.
• Assisting with space planning, office layouts, and coordinating minor works or refurbishments.
• Maintaining inventories of supplies, furniture, and equipment.
• Ensuring full compliance with health and safety regulations and coordinating regular audits and safety drills.
• Developing and supporting emergency procedures and response plans.
• Providing support for office events, meeting room setups, and AV arrangements.
• Responding swiftly to building-related issues or emergencies, including occasional out-of-hours callouts.
• Contributing to sustainability initiatives, such as recycling and energy efficiency.
• Supporting wider facilities projects and ongoing improvements across the business.

What we are looking for:

• Proven workplace practice in a facilities role, ideally in a professional services or financial setting.
• A solid understanding of building operations and facilities processes
• Health and Safety qualifications such as IOSH or NEBOSH are essential.
• Facilities Management certification (e.g. IWFM or IFMA) is highly desirable.
• Excellent organisational skills and attention to detail.
• Comfortable liaising with stakeholders at all levels, including external contractors and senior leadership.
• Proficient in MS Office, particularly Excel and PowerPoint, as well as facilities management software

Why apply?

This is a brilliant opportunity for someone with a proactive, service-driven approach to take on a highly valued role within a global business. You will benefit from being part of a professional, friendly, and supportive team where your input will have real impact.

If this sounds like the right next step for your career, we would love to hear from you. Please apply with your CV and we will be in touch to discuss the opportunity in more detail.