Facilities Coordinator

Shepley Spring Ltd.; Harrogate; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

Shepley Spring Ltd. in Harrogate is seeking a Facilities Coordinator to lead the coordination, management and continuous improvement of all facilities activities at the Harrogate site.

You will own safe, compliant and efficient operation of buildings, utilities, grounds and services, manage contractors, oversee statutory compliance and coordinate planned and reactive maintenance to keep manufacturing running smoothly and efficiently.

Qualifications

• 3–5 years’ experience in Facilities Management or related fields.
• Experience with contractor management and statutory compliance.
• Good knowledge of building maintenance, utilities and facilities legislation.
• Strong organisational and planning skills; able to work independently.

Responsibilities

• Take ownership of facilities management across the Harrogate site.
• Coordinate planned and reactive maintenance of buildings and services.
• Ensure facilities are safe, compliant and operational at all times.
• Manage contractors, permits to work and health & safety requirements.
• Coordinate inspections, compliance records and audits; support cost control.

Skills

Contractor coordination

Health & safety awareness

Facilities planning

Communication

Problem solving

Education

IOSH Managing Safely (desirable)

Tools

CMMS

Job description

JOB ROLE: Facilities Coordinator
JOB LOCATION: Harrogate
REPORTING TO: Site Operations Manager

Shepley Spring are the UK’s leading bottled water manufacturer with over 20 years’ experience in production and are proud to remain a family-run business to this day.

The company operates multiple manufacturing facilities in Yorkshire and owns several high-speed production lines producing both still and sparkling water for leading retailers such as Morrisons, Costco, Booker, Tesco and Iceland through private label, as well as the exclusive brands Ice Valley® and White Rock®.

Summary

The Facilities Coordinator will be responsible for the coordination, management, and continuous improvement of all facilities activities across the Harrogate manufacturing site.

Working independently, the role will take ownership of the safe, compliant, and efficient operation of the site’s buildings, infrastructure, utilities, grounds, and support services. The Facilities Coordinator will manage contractors, oversee statutory compliance, coordinate planned and reactive maintenance activities, and ensure the site remains fully operational to support manufacturing.

The Facilities Coordinator will work closely with operational departments and external service providers to maintain a safe, compliant, and well-maintained working environment whilst supporting business continuity, sustainability, and operational excellence.

Facilities Management

• Take ownership of all facilities management activities across the Harrogate site.
• Coordinate planned and reactive maintenance of buildings, infrastructure, and site services.
• Ensure facilities remain safe, compliant, and operational at all times.
• Conduct routine inspections of buildings, welfare facilities, external areas, and site infrastructure.
• Maintain high housekeeping and workplace standards throughout the site.

Contractor Management

• Manage all facilities-related contractors and service providers.
• Coordinate contractor attendance and planned works.
• Ensure contractors comply with company procedures, permits to work, and health and safety requirements.
• Monitor contractor performance and quality of work.
• Maintain contractor competency records, insurance documentation, and service agreements.

Planned Maintenance & Compliance

• Coordinate statutory inspections and planned preventative maintenance programmes.
• Maintain compliance relating to:
• Fire safety systems.
• HVAC systems.
• Security systems.
• Building fabric.
• Lifting equipment and pressure systems (where applicable).
• Maintain accurate compliance records and ensure audit readiness.
• Support customer, regulatory, and insurance inspections.

Utilities & Site Services

• Monitor and coordinate site utilities including electricity, gas, water, compressed air, drainage, and waste services.
• Identify opportunities to improve efficiency and reduce utility consumption.
• Coordinate repairs to utilities and infrastructure.
• Support sustainability initiatives across the site.

Health, Safety & Environmental

• Promote safe working practices across all facilities activities.
• Complete routine workplace inspections and facilities risk assessments.
• Support accident investigations and corrective actions where facilities issues are identified.
• Ensure environmental compliance relating to facilities operations.
• Maintain facilities documentation in line with company procedures.

Budget & Cost Control

• Obtain quotations and coordinate supplier procurement.
• Raise purchase orders and monitor facilities-related costs.
• Identify opportunities for cost savings and improved operational efficiency.
• Drive improvements to site facilities, infrastructure, and working environment.
• Monitor facilities performance and compliance KPIs.
• Coordinate small facilities improvement projects.
• Support business continuity planning and site resilience initiatives.
• Promote sustainable and energy-efficient working practices.

Person Specification

Qualifications & Experience

• IOSH Managing Safely or equivalent health and safety qualification desirable.
• Minimum 3–5 years’ experience within Facilities Management, Site Services, Building Maintenance, or Infrastructure Management.
• Experience working within FMCG, food manufacturing, beverage manufacturing, or industrial environments.
• Experience managing contractors and statutory compliance programmes.
• Good understanding of building maintenance, utilities, and facilities legislation.
• Strong organisational and planning skills.
• Excellent contractor coordination and relationship management.
• Knowledge of statutory compliance and facilities management best practice.
• Strong health and safety awareness.
• Effective communication skills across all levels of the business.
• Good financial awareness and cost control capability.
• Competent user of Microsoft Office and maintenance management systems.
• Strong problem-solving and decision-making ability.

Personal Attributes

• Self-motivated and capable of working independently.
• Proactive and solutions focused.
• High attention to detail.
• Strong sense of ownership and accountability.
• Resilient and adaptable within a fast-paced manufacturing environment.
• Committed to continuous improvement and high workplace standards.

Mission Statement

As a family-owned company, our priority is the health of our team members, our communities, and our environment.

Shepley Spring is committed to responsible resource usage and integrating sustainability into every aspect of our business.

We have an obligation to drive continuous improvement in safety, efficiency, and environmental performance while continuing to grow and strengthen our position as a leading water manufacturer.