Facilities Coordinator

OCS; England; On-site; GBP 21,000 - 27,000; Full time

Job summary

OCS UK & Ireland is seeking a friendly Facilities Assistant to greet building users, support with desk and room bookings, and manage daily reception duties.

You will issue ID passes and Wi-Fi access, provide admin support for building users, coordinate meeting requirements, and assist with meeting room setup and mail handling using technology.

Qualifications

• Experience working within Facilities.
• Good team member with excellent communications skills with all levels of the workforce.
• Sound knowledge of understanding safety documentation.
• First Aid desirable.

Responsibilities

• Greet building users and provide support with desk/room booking
• Provide ID passes and wifi access to building users and guests
• Provide admin support to POL building users
• Liaise with building users regarding meeting requirements
• Meeting room and event space set up and set down including moving furniture and wall partitions as required to accommodate meeting/event requirements
• Mailroom, responsible for the receipt, distribution and dispatch of post and deliveries, making full use of technology.

Skills

Facilities experience

Team player

Safety documentation knowledge

First Aid (desirable)

Job description

About The Role:

Working Pattern

Candidates will be split with a morning and afternoon shift

Your key responsibilities will include, but are not limited to:

• Greet building users and provide support with desk/room booking
• Provide ID passes and wifi access to building users and guests
• Provide admin support to POL building users
• Liaise with building users regarding meeting requirements
• Meeting room and event space set up and set down including moving furniture and wall partitions as required to accommodate meeting/event requirements
• Mailroom, responsible for the receipt, distribution and dispatch of post and deliveries, making full use of technology.

The ideal candidate should meet the following criteria:

• Experience working within Facilities
• Good team member with excellent communications skills with all levels of the workforce
• Sound knowledge of understanding safety documentation
• First Aid (desirable)

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.