Facilities Co-ordinator

Mayne Pharma Group; Adelaide; On-site; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Exclusive Health Insurance

Financial Flexibility

Well-being Programs

Professional Development

Mayne Perks discounts

Job summary

Mayne Pharma is seeking a proactive Facilities Coordinator for our Salisbury site, reporting to the Maintenance Manager. You will coordinate external contractors and support safe, compliant operation of site utilities and facilities.

The role requires strong contractor management, GMP/WHS knowledge, and excellent communication across internal teams and external stakeholders. You will work within a regulated manufacturing environment to drive continuous improvement and reliability.

Qualifications

• Strong experience managing external contractors.
• Excellent communication and interpersonal skills across all levels of the organisation.
• Ability to manage multiple priorities in a regulated manufacturing environment.
• High level of documentation skills in a regulated environment.
• Understanding of GMP requirements and WHS standards.
• Experience with CMMS systems.

Responsibilities

• Coordinate external contractors for building repairs and facility maintenance.
• Manage service providers for building systems and utilities.
• Act as subject matter expert for Building Management Systems (e.g., Schneider/Johnson Controls).
• Ensure contractor permits, licences, inductions, reports and records are current and stored correctly.
• Ensure safety and GMP compliance of all contractor work.
• Support change controls and quality events with the Quality team.
• Requisition replacement parts and contribute to maintenance goals.
• Provide backup support to Maintenance leadership when required.

Skills

Contractor management

Communication

Prioritisation

Documentation

Safety mindset

Education

Trade qualification (mechanical/electrical)

Engineering degree or equivalent practical experience

Tools

CMMS

Job description

Mayne Pharma is seeking a proactive and organised Facilities Coordinator to join our Engineering and Maintenance team at our Salisbury manufacturing site. Reporting to the Maintenance Manager, this role will coordinate external contractors and support the safe, compliant and efficient operation of site utilities and facilities.

About the role

The Facilities Coordinator will act as the first point of contact for utilities, facilities issues and external contractors attending site. The role is responsible for arranging repair and maintenance work, coordinating service contractors, maintaining contractor documentation, and ensuring work is completed in line with GMP, WHS and internal compliance requirements.

Key responsibilities

• Coordinate external contractors for building repairs, plumbing, painting, gutters and other facility maintenance work.
• Manage service providers for fire systems, building management systems, boilers, water plants, chillers, air handling, pest control, security and grounds keeping.
• Act as the key contact and subject matter expert for Building Management Systems, including Schneider and Johnson Controls systems, daily alarm review and deviation follow-up.
• Ensure contractor permits, licences, approvals, inductions, reports and records are current, authorised and stored correctly.
• Ensure all contractor work is completed safely and in accordance with WHS regulations, internal standards and GMP requirements.
• Drive services-related Change Controls and Quality Events in partnership with the Quality team.
• Support contractual service schedules, requisition replacement parts as required and contribute to engineering and maintenance team goals.
• Provide backup support to the Maintenance and Engineering leadership team when required.

About you

You will be a strong communicator who can build effective working relationships with internal teams, external contractors and site stakeholders. You will bring a safety-focused mindset, sound documentation practices and the ability to manage multiple priorities in a regulated manufacturing environment.

• Mechanical/electrical trade qualification, Engineering degree or equivalent practical experience in facilities, utilities, or maintenance operations.
• Strong experience managing external contractors.
• Minimum 3 years’ experience in a chosen field of work.
• Minimum 3 years’ experience in a manufacturing plant.
• High level of documentation skills in a regulated environment.
• Ability to develop strong working relationships with internal and external stakeholders.
• Excellent communication and interpersonal skills across all levels of the organisation.
• Applications from candidates with a mechanical or electrical trade background are strongly encouraged, and equivalent practical experience will be highly regarded.
• Relevant post-trade or tertiary qualifications in engineering, facilities, utilities, or maintenance management (desirable).
• Understanding of GMP requirements.
  Experience in a similar facilities, utilities or contractor coordination role.
• Understanding of CMMS systems.
• Knowledge of manufacturing processes and equipment.
• Experience with continuous improvement tools such as RCA and FMEA.

Key relationships

In this role, you will work closely with Maintenance and trade team members, Project and Manufacturing Engineers, Production supervisors and operators, the Maintenance Planner, QA, EHS, external contractors and visitors.

This is an opportunity to play an important role in supporting safe, reliable and compliant operations at a regulated manufacturing site. You will contribute to continuous improvement, contractor performance, site compliance and the successful delivery of facilities and utilities services.

Mayne Pharma is an ASX-listed specialty pharmaceutical company focused on commercialising pharmaceuticals. Mayne Pharma also provides contract development and manufacturing services to more than 125 clients worldwide.

A technology driven company, Mayne Pharma has a significant product portfolio and pipeline, global reach through distribution partners in Australia, North America, Europe and Asia and two product development and manufacturing facilities based in Salisbury, Australia and Greenville, North Carolina, USA with expertise in formulating complex oral dose forms including highly potent compounds, controlled substances, modified release products and inherently unstable compounds.

Mayne Pharma is an ASX-listed specialty pharmaceutical company focused on commercialising pharmaceuticals. Mayne Pharma also provides contract development and manufacturing services to more than 125 clients worldwide.

A technology driven company, Mayne Pharma has a significant product portfolio and pipeline, global reach through distribution partners in Australia, North America, Europe and Asia and two product development and manufacturing facilities based in Salisbury, Australia and Greenville, North Carolina, USA with expertise in formulating complex oral dose forms including highly potent compounds, controlled substances, modified release products and inherently unstable compounds.

Perks and benefits

Exclusive Health Insurance Benefits Financial Flexibility Well-being Programs Professional Development Mayne Perks: Enjoy exclusive discounts and savings Community Service Recognition and Team Events Health and Wellness

What can I earn as a Facilities Coordinator