Facilities Co-Ordinator

Cognibox; Cardiff; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Join a dynamic team as a Facilities Co-Ordinator with Cognibox in Cardiff, where you will play a critical role in ensuring smooth and efficient office operations. This permanent position offers a collaborative environment focused on creating safer workplaces, with opportunities for personal development and a hybrid work structure.

Benefits

Enhanced Parental Leave

Generous annual leave

Healthcare Plan

Annual Giving Day

Cycle-to-work Scheme

Pension scheme with employer contributions

Life Assurance

Rewards Program

LinkedIn Learning License for development

Qualifications

• Strong IT skills, particularly with Microsoft Office.
• Excellent written and verbal communication skills.
• Previous experience in a facilities coordination role is desirable.

Responsibilities

• Oversee daily office operations including maintenance and compliance.
• Manage relationships with service suppliers and vendors.
• Support departmental projects and maintain shared mailboxes.

Skills

Microsoft Office

Communication

Organisational

Problem-Solving

Attention to Detail

Flexibility

Education

Experience in facilities or office coordination

Background in project coordination or management

Job description

Facilities Co-Ordinator

Department: Business Support

Employment Type: Permanent

Location: Cardiff, UK

Description

Creating Safer Workplaces for Everyone.

We want to create a better working world by building a global network of responsible buyers and suppliers. Alcumus SafeContractor takes the pain out of compliance for over 50,000 organisations globally, helping them protect their people, their operations, and the planet. We support our network of hiring clients, suppliers, and contractors by keeping them compliant with the standards that matter most, from health and safety and sustainability to ethical behaviour.

Are you an organised, proactive, and detail-driven professional looking to make a real impact in a dynamic office environment? We’re looking for a Facilities Co-Ordinator to take ownership of our office operations, ensuring everything runs smoothly, safely, and efficiently.

What that means day to day

• Oversee daily office operations, including maintenance, contractor coordination, and facilities compliance.
• Manage service suppliers and vendor relationships, ensuring work is completed to standard and on schedule.
• Support departmental projects, including scheduling, tracking progress, and handling documentation.
• Maintain shared mailboxes and handle enquiries in a professional, timely manner.
• Provide administrative support, including reception cover, audit prep, and cross-team collaboration.

What you’ll need to be successful

• Strong IT skills, especially with Microsoft Office
• Excellent communication skills – both written and verbal
• Outstanding organisational and problem-solving abilities
• Meticulous attention to detail
• A proactive, can-do attitude with a strong work ethic
• Ability to manage multiple priorities independently
• Flexibility to handle a variety of tasks and responsibilities

Desirable:

• Experience in a facilities or office coordination role, ideally within a corporate or multi-site or large office environment
• Background in project coordination or management
• Familiarity with compliance, audits, and ISO standards.

What you'll get in return

Alcumus has a hybrid workplace policy, where you will work from the office 3 days per week. We want you to be able to do your best work here. We emphasize providing many ways to support our team to do their best work and below are some of the perks and benefits we offer:

Personal Health & Wellbeing / Benefits

> Enhanced Parental Leave

>Generous annual leave

> Healthcare Plan

> Annual Giving Day – an extra day to give back to yourself or your community

> Cycle-to-work Scheme

Future Planning

>Pension scheme with employer contributions

> Life Assurance – 3X base salary

> Rewards Program – access to discounts and cashback

> LinkedIn Learning License for upskilling & development

Interested but don’t feel you meet all the requirements?

Our recruitment team assesses and reviews all applications against the role and business needs. We believe in people having transferable and soft skills and want you to know that we do consider where an individual might not meet all the criteria, but have the aptitude and capability, nonetheless. Our priority is to ensure we set people up for success. We will make a final call based on our determining whether we can offer the necessary support to upskill or provide the developmental support needed for you to get the best out of this opportunity with us!

Bring Your Whole Self to Work.

Alcumus is proudly an equal-opportunity employer. We are committed to ensuring that no candidate is discriminated against because of gender identity and expression, race, disability, ethnicity, sexual orientation, age, colour, region, creed, national origin, or sex. We are dedicated to growing a diverse team while continuing to create an inclusive environment where everyone feels safe and empowered to be themselves.

What you can expect if you apply:

• A response to your application within 15 working days
• An interview process consisting of:
  • An initial discovery call with the recruiter
  • A first stage interview via Microsoft Teams
  • Additional interview (likely face to face) with the stakeholders you’ll be working with closely in the role

We’re keen to ensure our hiring process allows you to be at your best, so if you need us to make any adjustments, please just let us know.