Facilities Associate

Vwa Ltd; Greater London; On-site; GBP 50,000 - 61,000; Full time

Job summary

Vwa Ltd in London is seeking a proactive Facilities Associate for a fixed-term nine-month contract, ASAP start. This role sits in a financial services environment and is fully office-based in the West End.

You will be the go-to person for facilities queries, manage post and deliveries, liaise with suppliers and contractors, and support health & safety initiatives. You will also prepare meeting materials and assist with office moves.

Qualifications

• Background in Corporate Services or Facilities, ideally within a corporate or financial services environment.
• Knowledge of buildings, maintenance and managing third party contractors.
• Exceptional customer service and communication skills.
• Highly organised, able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Acting as the go-to contact for all facilities queries, ensuring every request is handled quickly and with a friendly, service-led approach
• Overseeing the daily flow of post and deliveries, and chasing up any courier issues
• Keeping the office well-stocked, placing orders and building good relationships with suppliers and contractors
• Carrying out first-line checks on office equipment and arranging repairs where needed
• Preparing high-quality printed materials for meetings and handling sensitive information with discretion
• Getting the office ready for meetings, events and new starters, and helping coordinate any office moves
• Supporting the team on Health & Safety, including organising first aid training and wellbeing schemes
• Looking after building access and security records, and keeping office layouts up to date

Skills

Facilities management

Customer service

Organisation

Communication

Independent working

Tools

Microsoft Office

Job description

Facilities Associate Up to £55k, depending on experienceFully Office-based West End, LondonFTC, 9 Months. ASAP startFinancial Services3-AFTC/NCW The Client:A leading global alternative investment firm are seeking a proactive and customer-focused Facilities Associate to join their London team on a fixed-term basis, supporting facilities and office services.

The Role:

• Acting as the go-to contact for all facilities queries, ensuring every request is handled quickly and with a friendly, service-led approach
• Overseeing the daily flow of post and deliveries, and chasing up any courier issues
• Keeping the office well-stocked, placing orders and building good relationships with suppliers and contractors
• Carrying out first-line checks on office equipment and arranging repairs where needed
• Preparing high-quality printed materials for meetings and handling sensitive information with discretion
• Getting the office ready for meetings, events and new starters, and helping coordinate any office moves
• Supporting the team on Health & Safety, including organising first aid training and wellbeing schemes
• Looking after building access and security records, and keeping office layouts up to date

The Candidate:

• Solid background in Corporate Services or Facilities, ideally within a corporate or financial services environment
• Knowledge of buildings, maintenance and managing third party contractors
• Exceptional customer service and communication skills
• Highly organised, able to manage multiple tasks in a fast-paced environment
• Able to work independently and take ownership of day-to-day issues
• Proficiency in Microsoft Office suite
• Comfortable with light manual handling (lifting up to approx. 23kg)

Additional Information:

• Fixed-term contract up until summer 2027
• Up to £55k per annum equivalent depending on experience, pro-rata
• Fully office-based in London office
• Reporting to the Head of Facilities