Facilities Assistant for National Law Firm

TN United Kingdom; Oxford; On-site; GBP 25,000; Full time

Job summary

An exciting opportunity has arisen for a Facilities Assistant at a national law firm in Oxford. This full-time, permanent position offers a salary of up to £25,000 per annum, depending on experience. The successful candidate will play a crucial role in providing administrative and facilities support, working closely with executive members and ensuring smooth operations within the firm. If you have a knack for organization and communication, and thrive in a collaborative environment, this role is perfect for you.

Qualifications

• Previous administrative experience in a professional services environment.
• Strong communication and organizational skills.

Responsibilities

• Providing administrative support to Executive Assistants.
• Managing data and document management tasks.

Skills

Administrative Support

Communication Skills

Organizational Skills

Attention to Detail

Education

Experience in Professional Services

Job description

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Facilities Assistant for National Law Firm, Oxford

Client:

Location:

Oxford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

Job Reference:

1cd222a463ea

Job Views:

9

Posted:

26.04.2025

Expiry Date:

10.06.2025

Job Description:

Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience. An exciting opportunity to work for a national law firm as a facilities assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm’s Executive Assistants to provide outstanding support to the firm’s fee earners. Key responsibilities of the role will include:

• Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses
• Assisting the facilities management of the firm
• Aiding the post-completion tasks of the fee earners
• Communications support, including phone, email and in-person correspondence
• Data management; ensuring the firm’s client database and contact lists are up-to-date
• Document management including opening and closing files, archiving, and printing, scanning and photocopying
• Formatting and typing documents, deeds and correspondence within the firm’s formatting guidelines

Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team.