Receptionist Facilities Assistant

TN United Kingdom; Guildford; On-site; GBP 20,000 - 30,000; Full time

Job summary

Join an established law firm in Guildford as part of the facilities team, where you'll provide essential support in various administrative tasks. This role offers an engaging environment with opportunities for skill development and career progression. You will be responsible for front-of-house activities, managing post-room operations, and ensuring building safety through regular checks. Ideal candidates are proactive, enjoy interacting with colleagues and clients, and are eager to learn. This is a fantastic opportunity to grow within a supportive team in a dynamic legal environment.

Qualifications

• Experience in office administration or customer service.
• Excellent verbal and written communication skills.

Responsibilities

• Provide day-to-day support in reception and post-room activities.
• Manage fire, health, and safety records and assist with office moves.

Skills

Office administration

Customer service

Communication skills

Microsoft Office

Job description

Social network you want to login/join with:

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Client:

THE CHARALLE GROUP

Location:

Guildford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

05c4c2925d42

Job Views:

6

Posted:

24.04.2025

Expiry Date:

08.06.2025

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Job Description:

• Type: Legal
• Firm: Law Firm
• Location: Guildford

My client is a top 200 law firm based in central Guildford.

You will be part of the facilities team, providing day-to-day support in areas such as reception, post-room activities, general administration for lawyers and team members, facilities administration (ensuring building safety through regular H&S checks and reporting maintenance to contractors), and more.

You will work as part of a small team with duties divided on a rota basis, offering variety and opportunities to develop new skills. Core duties include:

• Front of House (answering calls, greeting visitors)
• Post Room activities (receiving parcels, sending mail)
• Fire, Health, and Safety records management
• Archiving and maintaining office records
• Assisting with office moves
• Meeting room setup
• Scanning, photocopying, and supporting teams

We seek someone who enjoys interaction with colleagues and clients and being active rather than desk-bound. Previous experience is advantageous but not essential, as we offer support for skill development and career progression.

Ideal candidates must have the following:

• Office administration/reception experience or customer service involving face-to-face, phone, or written communication
• Willingness to learn new skills
• Excellent verbal and written communication skills
• Basic proficiency in Microsoft Office (Excel, Word, Outlook)