Facilities Assistant

CBRE HV; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBRE is seeking a Facilities Associate to oversee team activities and coordinate with clients, vendors, and contractors to ensure work orders are completed efficiently.

You will allocate work orders, review reports, and present performance updates to management while ensuring accuracy and regulatory compliance across facilities operations.

Qualifications

• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Advanced math skills and ability to calculate percentages, discounts, and markups.
• Strong organizational skills and ability to communicate complex content concisely.

Responsibilities

• Point of contact for escalated communications between landlord, tenants, and service providers; ensure procedures and reporting formats are understood and followed.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and present performance and progress status reports to management.
• Review work orders, proposals, department files, and vendor paperwork for accuracy and compliance.
• Inspect rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to improve operations.
• Gather and analyze data to solve problems and identify new techniques; assess impact on team efficiency.

Skills

Microsoft Office

Advanced math

Organizational skills

Communicating complex content

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

About the Role: As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You’ll Do:

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.