Facilities Assistant

Dunnebier; Exeter; On-site; GBP 22,000 - 28,000; Full time

Job summary

An established industry player is seeking a Facilities Assistant to ensure the smooth operation of premises in Exeter. This role involves managing daily tasks, including building operations, maintaining a computerized management system, and communicating with suppliers. The ideal candidate will be proactive, with strong communication skills and the ability to handle first-line events such as fire alarms and emergency maintenance. Join a dynamic team where your contributions will support safe and efficient operations, making a tangible difference in the workplace.

Qualifications

• Experience in facilities management or a similar role is preferred.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Manage daily operations related to building and grounds maintenance.
• Control site security and manage access for visitors and contractors.
• Prepare site paperwork for engineers and operatives.

Skills

Communication Skills

Excel Proficiency

Time Management

Basic Maintenance Skills

Tools

CAFM System

Microsoft Teams

Excel

Job description

We are requiring a Facilities Assistant to work with our client in the Exeter area. The role involves carrying out a range of daily mandatory and routine duties to facilitate the smooth running of the premises. The Facilities Assistant will support safe and efficient operations, ensuring all client requirements are met monthly. A BPSS security check is required for this role.

Responsibilities and Key Tasks

1. Undertake duties related to building and grounds operations.
2. Maintain the site’s computerised management CAFM system.
3. Communicate with suppliers via email and telephone.
4. Manage diary entries, create and update data on Excel spreadsheets, and participate in Teams meetings.
5. Control site security and manage visitor and contractor access as the first point of contact.
6. Prepare and process site paperwork for attending engineers and operatives for PPMs and reactive works.
7. Ensure all contractors operate within appropriate SHE processes and client HSE standards.
8. Handle first-line events such as fire alarm activations, power outages, and emergency maintenance callouts.
9. Perform general repairs and maintenance duties as required.