Facilities and Building Services Coordinator

Forth Ports Limited; Grangemouth; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Generous annual leave

Defined contribution pension up to 16

Life assurance 4x salary

Health & wellbeing programmes

Employee discounts

Job summary

Forth Ports Ltd is seeking a Facilities and Building Services Coordinator for Grangemouth with travel to Rosyth. The role oversees statutory compliance, is responsible for building management systems, and drives sustainable maintenance across port assets.

You will plan and manage maintenance, coordinate contractors, and work with the Maintenance Manager and Estates Manager to meet tenant requirements. A proactive, organised approach is essential.

Qualifications

• Experience in a similar facilities management/building services/maintenance role.
• Good understanding of statutory compliance requirements relating to building services and port environments.
• Experience coordinating contractors and service providers with inspections.
• Ability to plan and prioritise work and maintain accurate records.

Responsibilities

• Oversee maintenance, repair and operation of port facilities including offices, warehouses, and customs areas.
• Manage internal and external compliance inspections for critical systems, emergency lighting, fire and legionella.
• Coordinate defect reporting, works requests and completion across tenants and internal teams.
• Develop energy efficiency improvements and sustainability initiatives across Scottish ports.
• Lead project management for facilities upgrades and capital works (CDM).
• Maintain asset records and prepare 5-year plans and budgets.
• Prepare building specifications, handover documents and QA processes.
• Plan day-to-day workload of the engineering maintenance team and schedule activities.
• Report maintenance data and KPIs using CMMS and analytics tools.
• Track budgets and SLA-related maintenance costs.

Skills

Facilities management

Building services

Maintenance

Contractor management

Stakeholder management

Budget management

Regulatory compliance

Project coordination

Education

Facilities Management / Building Services / Engineering qualification

Tools

CMMS (Integra)

CMMS (Ultimo)

Job description

Job Description

Location: Forth Ports Ltd, Carron House, Dock Road

Job Title: Facilities and Building Services Coordinator

Location: Port of Grangemouth with travel to Port of Rosyth

Hours: 35 hour contract Monday-Friday

Compensation: £32,500

At Forth Ports, we keep trade, logistics, and infrastructure moving. Every day, our teams support the flow of goods, materials, and services that businesses and communities rely on, helping to power economic growth across the UK and beyond. Our people are at the core of everything we do, and their expertise, commitment, and innovation drive our success.

With our commitment to reach carbon neutrality by 2032 and Net Zero by 2042, we're investing heavily in sustainable and digital technologies, including major growth in offshore wind and greener port operations. For you, this means joining a business that's evolving, ambitious, and making a real difference.

About The Role

As Facilities and Building Services Coordinator, you will lead on the application of statutory regulations, procedures and facilities management standards across port assets and infrastructure, ensuring compliance is achieved and maintained. You will support the development and management of building management systems and hard services maintenance regimes, identifying opportunities to improve sustainability, maintenance efficiency and best practice across the Scottish ports. The role will also involve supporting the planning and management of operational and capital projects within the building environment, working closely with the Maintenance Manager and liaising with the Estates Manager on matters relating to tenant requirements across Scottish Operations.

Key Responsibilities

• Oversee the maintenance, repair and operation of port facilities to capture offices, warehousing, and custom areas (contractor management / budget management).
• Responsible for managing and recording internal & external compliance inspections to cover critical systems, emergency lighting, fire and legionella.
• Act as the port(s) customer interface for defect reporting, works requesting and works completion across tenants, internal offices and warehousing and customs.
• Develop a high level of awareness of technology innovations which support in energy & environmental efficiency improvements, carbon reduction, automation, reduced power, etc.
• Undertake utility monitoring & analysis to support in trending port demands, identifying areas of concern or for improvement and action.
• Project management for facilities, operational and capital upgrade works (CDM).
• Complete asset integrity assessments of facilities to support in 5-year plan and budget inputs.
• Develop specification documentation for buildings, handover and QA.
• Plan and coordinate the day-to-day work of the engineering maintenance team, ensuring maintenance activities are scheduled, prioritised and completed effectively.
• Maintain and report through CMMS, Integra / Ultimo and analytical software, ensuring maintenance records, data and reporting outputs are accurate and up to date.
• Production of KPI’s in relation to performance of buildings, team & contractors.
• Management of budgets in relation to SLA and major maintenance cost items.

What We're Looking For

We are looking for someone who is organised, proactive and adaptable, with experience in a similar facilities, building services or maintenance environment. You will be comfortable coordinating a varied workload, building relationships with contractors and internal stakeholders, and taking ownership of tasks while being keen to develop your technical knowledge and experience. The role covers both Grangemouth and Rosyth, so flexibility to work across both ports is essential. You will initially work closely with the Maintenance Manager to gain an understanding of the role, systems and processes before developing into a more site based position, spending time out and about across the ports coordinating facilities and building services activities.

Skills & Qualifications

• Experience in a similar facilities management, building services, engineering or maintenance role, ideally within an industrial, port or operational environment.
• Recognised qualification or apprenticeship in Facilities Management, Building Services, Engineering, Maintenance or a related discipline would be advantageous, but not essential
• Good understanding of statutory compliance requirements relating to building services, facilities maintenance and port/industrial environments.
• Knowledge of planned and reactive maintenance processes, including inspection regimes, defect reporting and completion tracking.
• Experience of coordinating contractors, service providers and statutory/compliance inspections.
• Good organisational and planning skills, with the ability to prioritise work, coordinate activities and maintain accurate records.
• Strong communication and stakeholder management skills, with confidence liaising with internal teams, tenants, contractors and external bodies.
• Willingness to undertake further training to develop the technical and compliance knowledge required for the role.
• Full UK Working Rights.
• Full driving licence, valid in the UK.

What Forth Ports Can Offer You

• A competitive salary
• Generous annual leave entitlement
• Defined contribution pension scheme with up to 16.5% joint contribution plus life assurance at 4x salary
• In‑house Occupational Health — Provides professional workplace health advice, support, and guidance for employees across all sites
• Employee Assistance Programme (EAP) — Delivered through Health Assured, offering 24/7, 365‑day confidential wellbeing support via the Wisdom app or telephone access, covering mental health, financial advice, legal guidance, and emotional wellbeing
• Physiotherapy Support — Access to physiotherapy sessions through three external providers in Scotland, plus an onsite physiotherapist once per week in Tilbury
• An annual Christmas thank you gift of a complimentary turkey or meat‑free alternative for all employees
• GymFlex health club memberships offering discounted access to gyms including Nuffield Health, PureGym, Anytime Fitness, The Gym Group, and selected local gyms
• Cycle to Work scheme to support affordable, sustainable commuting
• On-site free parking available for all employees
• Attractive family‑friendly policies, including enhanced maternity cover
• Employee discount platform providing savings on UK‑wide restaurants, retail, car rentals, days out, and holidays

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

As a signatory to the Armed Forces Covenant, we are committed to ensuring that members of the Armed Forces community are treated fairly and are not disadvantaged in their civilian careers because of their service.

We welcome applications from veterans, reservists, cadet force adult volunteers, and military spouses/partners, and we actively support flexible and inclusive recruitment practices.

About The Company

Over our 50 years of experience we have witnessed our ports grow to become important assets to support and deliver growth both for the UK and local economies. The growth impact has been achieved due to the continued investments in our infrastructure, making sure that our ports are able to continually develop their services and support the growth of many industries. Our people have played a significant role. They have delivered the highest quality of service through their expertise, loyalty and flexibility and, without them, we could not have built the strong reputation and the long term agreements with many customers that we have today.

Company Culture

Welcome to Forth Ports Careers. As a leading port operator, we employ over 1,100 people across our ports in Scotland and the Port of Tilbury in London. A career in a port business is very rewarding. There is real variety within each role and significant opportunities for promotion and career development. Don’t just take our word for it; view the “Some of our People” section and the video below to gain insight into the kinds of jobs our employees do, how they’ve grown with us, and what motivates them each day. The port business can be seen as a barometer for the economy and this drives us to be adaptable and fast paced as we identify new business opportunities.

Required Criteria

• Experience in a similar facilities management, building services, engineering or maintenance role, ideally within an industrial, port or operational environment.
• Full UK Working Rights.
• Full driving licence, valid in the UK.

Desired Criteria

• Recognised qualification or apprenticeship in Facilities Management, Building Services, Engineering, Maintenance or a related discipline would be advantageous, but not essential.

Closing Date

Wednesday 25th November, 2026

Contract Type

fulltime

Salary

£32,500.00 Yearly