Facilities Administrator - Part time

Office Angels; Leicester; On-site; GBP 18,000 - 22,000; Part time

Job summary

A leading company is seeking a Facilities Administrator based in Leicester to join a small team on a part-time basis. This role involves property management tasks, overseeing maintenance, and managing tenant communications, providing a great opportunity for a reliable and organized individual to contribute to effective property operations.

Benefits

Parking included

Qualifications

• Reliable and organized individual needed for property management.
• Experience in administration and property maintenance preferred.

Responsibilities

• Coordinate maintenance tasks and respond to requests.
• Manage tenant communication and correspondence.
• Maintain up-to-date estate records and documentation.

Skills

Organization

Communication

Problem-solving

Microsoft Excel

Job description

We are recruiting for a Facilities Administrator to work as part of a small team based in LE2, with part-time hours and parking included

Property Management Responsibilities

We are seeking a reliable and organized individual to assist with property management duties on a part-time basis. The role involves working 5 hours per day, Monday to Thursday (9:30 AM - 3:00 PM).

Maintenance & Repairs

• Respond promptly to maintenance and repair requests from tenants or residents
• Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
• Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)

Tenant & Resident Communication

• Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
• Issue formal correspondence including notices, updates, and service-related communication
• Organise and support resident meetings where required, maintaining a professional and approachable presence

Access & Key Management

• Arrange access to properties for contractors, utility providers, and deliveries as necessary
• Manage the secure issuance and replacement of property keys and access fobs

Insurance & Legal Compliance

• Ensure all managed estates are adequately insured at all times
• Handle insurance claims involving property damage, loss, or liability
• Monitor compliance with lease or tenancy terms, including rent reviews and obligations

General Administration

• Maintain up-to-date estate records, tenant files, and property documentation
• Log and track maintenance issues, incidents, and resolutions using internal systems
• Liaise with landlords, letting agents, and freeholders to ensure smooth property operations
• Authorize quotes and process payments with director approval, managing document flow efficiently
• Use Microsoft Excel confidently for tracking budgets, generating reports, and maintaining records
• Carry out ad hoc administrative tasks while maintaining well-organized and compliant filing systems

Office Angels is an employment agency and business. We are an equal-opportunities employer who values diversity and inclusion. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. If you require reasonable adjustments at any stage, please let us know, and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and as an employment business for temporary workers. Our UK office is an Equal Opportunities Employer.

By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement, explaining how we will use your information, is available on our website.