Facilities and Workplace Services Assistant

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading public authority is looking for two Facilities and Workplace Services Assistants to enhance workplace services in their Birmingham office. The role involves maintaining a positive office environment, supporting core services, and contributing to health and safety compliance. With opportunities for professional growth, this position is ideal for motivated individuals seeking a hands-on role in facilities management.

Benefits

Local Government Pension Scheme

28 days paid annual leave

Discounted gym membership

Interest-free financing through SmartTech

Discounted shopping with big-name retailers

3 days paid leave for volunteering

Qualifications

• GCSE level education or equivalent.
• Proficient in IT including Word, Excel, PowerPoint.
• Ability to work off own initiative and be self-motivated.

Responsibilities

• Ensure a welcoming and efficient workplace for all users.
• Assist with facilities operations including workspace initiatives.
• Order and maintain workplace supplies; track order progress.

Skills

Written and verbal communication skills

IT Skills

Collaboration

Education

Educated to GCSE level or equivalent

Job description

Are you passionate about creating an exceptional workplace experience? Does the challenge of maintaining a positive, inclusive and safe office environment motivate you? Are you excited by the opportunity to collaborate with diverse teams and stakeholders? If so, this could be the perfect role for you!

We’re excited to offer an opportunity for two Facilities and Workplace Services Assistants to join our dynamic team. This is a hands-on office-based role with a varied to-do list and a work environment that’s always evolving – no two days are the same! You'll be an integral member of a Helpdesk, providing support to the smooth running of the building and delivering workplace support for staff, tenants, visitors and contractors.

This role will enable you to build your career in workplace and facilities management. You’ll be at the heart of delivering essential services, collaborating on initiatives that enhance how we use our spaces and developing valuable knowledge in health, safety and compliance.

What you will be doing.?

• Work to service level agreements to ensure a welcoming, efficient and safe workplace for staff, tenants, contractors and visitors.
• Be a key part of the Facilities and Workplace Services Helpdesk, communicating via various portals and job logging systems, including Computer Aided Facilities Management (CAFM) software.
• Assist with core services, including printing, post room operations, courier bookings and business travel arrangements.
• Support facilities operations, including implementing workspace initiatives, liaising with cleaning, maintenance and security contractors and upholding health and safety requirements.
• Assist with meetings and events at WMCA Head Office, coordinating meeting room services, including catering and space layouts.
• Order and maintain workplace supplies, suggesting efficiencies to reduce expenditure.
• Collate data for dashboards and programmes to monitor and report on customer queries, identifying trends and inform service improvements.
• Conduct regular quality and safety checks of office spaces.
• Maintain accurate systems, process guides and shared documentation.
• Support financial processes, including purchasing, raising of orders and reconciliation.
• Liaise with contractors and suppliers to track order progress and manage projects to completion.

What’s essential.?

• Educated to GCSE level or equivalent.
• IT Skills, including Word, Excel and PowerPoint
• Written and verbal communication skills.
• A can-do attitude, working off own initiative and being self-motivated to deliver.
• Collaborative working spirit that enhance sand builds effective working relationships.

Location.

The location for this role is 16 Summer Lane. Whilst the organisation offers hybrid working, the nature of this role requires someone on-site 5 days a week, with some flexibility offered in time. Please note, this is the minimum expectation.?

How to apply.

Applying for a role with WMCA is straight forward. Follow these steps to get started.

1. Create your Careers Account.Register with your name, email address, and a password.
2. Build your Profile. Upload your CV to help populate your career and education details.
3. Answer three questions. You have a maximum of 500 words. Make sure to provide an example when answering each question.
4. Submit your application. Do one final check and once complete, click submit.

Anonymised Applications.

Your uploaded CV won’t be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section. it’s your chance to showcase your skills and experience.

Using Artificial Intelligence (AI)

We cannot stop anyone from using AI help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application.

Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site.

Reasonable adjustments.

If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Recruitment Team ().

Salary and benefits.

We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered.

We offer a comprehensive benefits package that includes:

• Local Government Pension Scheme (one of the most generous pension schemes in the UK).
• 28 days paid annual leave (with an option to purchase more), giving you have ample time to relax.
• Ethical saving options and healthcare plans.
• Discounted gym membership.
• An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate.
• 3 days of paid leave each year tovolunteer.
• Interest free financing through SmartTech to buy the latest technology
• Discounted shopping with over 2,000 big-name retailers, and more.

For more information, please visit the benefits page on our career site.

Why join WMCA?

WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home.

We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most. What you do, really matters. Your expertise will help make a big difference, improving people's lives, every day.

Creating an inclusive workplace.

WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria.

We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould.

We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying

Right to Work in the UK

Proof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).