Facilities Administrator

Aibo Recruitment Ltd; Leeds; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for a passionate and enthusiastic Recruitment Director. This entry-level role involves developing and taking ownership of the client's vision and business plan, ensuring smooth operations within the facilities department, and managing various administrative tasks. The ideal candidate will possess strong organisational skills and the ability to multitask effectively in a dynamic office environment. This is a fantastic opportunity to make a significant impact and grow within a supportive team, all while contributing to the success of the organization.

Qualifications

• Strong organisational skills and ability to multi-task are essential.
• Experience in office environments and facilities management is preferred.

Responsibilities

• Develop and oversee the client's vision and business plan.
• Manage maintenance contracts and ensure business areas are stocked.
• Provide support for the Business Services Manager during absences.

Skills

Organisational Skills

Multi-tasking

MS Office (Word & Excel)

Experience in Facilities Department

Experience in Office Environment

Job description

Passionate and Enthusiastic Recruitment Director

Areas of Responsibility:

• To develop and take ownership of my client's vision, Business Plan and values, and to be totally committed to these.
• To log issues relating to the Verity House site where appropriate and oversee any works to a satisfactory conclusion and report back where necessary.
• To monitor the maintenance contracts dealing with internal services such as heating, sink areas, lavatories, lighting, cabling, etc, reporting back to the Business Support Advisor on progress.
• To be responsible for incoming and outgoing mail for my client, distributing appropriately and managing any in-house mailings as and when required.
• To ensure all business areas within my client remain fully stocked and maintained with stationery/ refreshments etc as appropriate and to make the appropriate order for any replacement stock as and when necessary.
• To log printer fault service calls as necessary and monitor progress of such calls to resolution, in addition to supporting the Business Services Manager in administering the printer and plant contracts.
• To provide cover and support for the Business Services Manager in relation to Facilities Management issues during periods of absence.
• To carry out building inspections & coordinate contractors undertaking remedial works.
• To act as Fire Warden within my client.
• To configure meeting rooms as needed and ensure that lunches are ordered as required/prepared for service to the business.
• To oversee and accurately process Business Services weekly invoices, logging details and sending them to the next stage for authorisation.
• To project support to the Business Services Manager with the move to Aire Park, dealing with tender reviews for new services and the termination of agreements no longer required.
• To help with the disposal of Verity House furniture collection and recycling disposal of all equipment/ furniture post move to Aire Park.
• To assist with arranging services moving to Aire Park, such as printers, franking machines, folder and inserter machine, liaising with lease companies to ensure services are set up in a timely manner.
• To develop, administer, maintain and monitor systems in line with my client’s Information Security.
• To comply with the Data Protection Policy when dealing with personal data in the course of employment including personal data relating to any employee, customer, client, supplier or agent of the Company.
• To be an ambassador of my client at all times.

Minimum Qualifications:

• Good understanding of MS Office – Word & Excel
• Experience of working within a Facilities department.
• Experience of working in an office environment.
• Strong organisational skills
• Ability to multi-task

Seniority Level:

• Entry level

Employment Type:

• Contract

Job Function:

• Administrative and Project Management

Industries:

• Office Administration