Facilities Administrative Assistant

TN United Kingdom; Purfleet-on-Thames; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established industry player in global transport and logistics is seeking a dedicated Facilities Administrative Assistant. This part-time role involves supporting facilities managers, managing administrative tasks, and ensuring smooth operations across projects. The ideal candidate will excel in communication and organization, playing a crucial role in liaising with suppliers and managing procurement activities. Join a dynamic team where your contributions will directly impact the success of UK-based projects and initiatives. If you are looking for a fulfilling role with room for growth, this opportunity is perfect for you.

Qualifications

• Experience in administrative roles supporting management teams.
• Strong organizational skills for handling multiple tasks.

Responsibilities

• Support facilities managers with various administrative tasks.
• Liaise with suppliers to ensure project timelines are met.

Skills

Administrative Support

Communication Skills

Project Management

Supplier Liaison

Education

High School Diploma

Relevant Administrative Certification

Tools

Microsoft Office Suite

CWT Systems

Job description

Social network you want to login/join with:

Facilities Administrative Assistant, Purfleet

Client:

DSV

Location:

Purfleet, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

dd5eb9c965f3

Job Views:

11

Posted:

26.04.2025

Expiry Date:

10.06.2025

Job Description:

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include supporting facilities managers and their teams, assisting with daily office needs, and managing general administrative activities.

Part-time 22.5 hours a week

Main aspects of the role include:

• Handling administration tasks related to all facilities teams’ live projects.
• Liaising with suppliers/contractors to ensure tasks are on track.
• Setting up new suppliers on the DSV system.
• Updating testing records for Gateway House (Purfleet) and Scan House (Harwich) facilities.
• Updating the property database.
• Compiling tender documents with the Facilities team.
• Preparing monthly reports for directors and the sustainability team, covering solar projects, EV charging projects, and future initiatives.
• Monitoring cleaning services at Scan House and Gateway House, liaising with the facilities team and cleaning companies.
• Performing any other reasonable requests from the facilities team.

Procurement roles include:

• Ordering pre-printed stationery for the UK, obtaining prices, raising purchase orders, monitoring stock levels, and handling ad-hoc matters.
• Maintaining up-to-date costings, arranging bulk deliveries, providing quarterly updates to Lyreco, and communicating price increases.
• Authorising logins, ordering uniforms, managing portal items, and handling ad-hoc matters with Veltuff.
• Adding new users to CWT systems when needed.

This role will evolve as the team expands their roles around UK-based projects.

About DSV – Global Transport and Logistics