Facilities & Admin Assistant – Edinburgh Office

NHS Scotland; City of Edinburgh; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Flexible working

NHS pension

Annual leave 27 days + 8 holidays

Salary progression

Job summary

NHS Scotland is seeking a proactive, customer-focused individual to join the Property and Facilities Management team in Edinburgh on a fixed-term 6-month basis. The role is office-based, supporting a busy department with online booking systems and events coordination.

You’ll need excellent organisational and digital skills, with a flexible, team-oriented approach and the ability to work to deadlines in a dynamic environment.

Qualifications

• Experience in face-to-face customer service.
• Experience in office-based administrative support.
• Ability to work to deadlines and manage multiple tasks.

Responsibilities

• Support a busy property and facilities department.
• Operate online booking and travel systems and tools.
• Assist with day-to-day events and facilities functions (room setups, catering, health & safety, security).
• Maintain strong organisational and communication standards.

Skills

Customer service

Administrative support

Office software

Communication

Tools

MS Teams

MS Outlook

MS Excel

Booking systems

Job description

NHS Scotland is seeking a proactive, customer-focused individual to join the Property and Facilities Management team in Edinburgh on a fixed-term 6-month basis. The role is office-based, supporting a busy department with online booking systems and events coordination.

You’ll need excellent organisational and digital skills, with a flexible, team-oriented approach and the ability to work to deadlines in a dynamic environment.