F&B Administrative & Kitchen Operations Coordinator

Four Seasons; Greater London; On-site; GBP 30,940 - 41,860; Full time

Benefits offered by this job

Complimentary staff nights

Discounted staff rates

Wellness days

Life insurance

Job summary

Four Seasons Hotel London at Tower Bridge is seeking a Food and Beverage Administrative Assistant to join our team. This 40‑hour week role combines approximately 75% Kitchen Coordinator responsibilities with 25% Food and Beverage administration, based in the heart of London.

You will support the culinary operation and assist the Director of Food and Beverage and leadership team, while maintaining records, coordinating meetings, and producing reports.

Qualifications

• Previous experience in Food and Beverage operations or an administrative role.
• Strong organisational skills and attention to detail.
• Comfortable using Microsoft Office, particularly Excel, Word, and Outlook.
• Confident communication skills, both written and verbal.
• Ability to manage multiple tasks and deadlines effectively.
• A proactive attitude and willingness to learn.
• Strong accuracy when working with reports, documents, and data.
• Ability to work both independently and collaboratively.
• Right to Work in the UK.

Responsibilities

• Maintain HACCP documentation, food safety records, and compliance filing.
• Support inventory tracking, supplier communication, and purchasing processes.
• Coordinate deliveries and ensure records are maintained accurately.
• Support the culinary team with scheduling, ordering, and administrative tasks.
• Maintain organized kitchen records, files, and operational documentation.
• Assist with engineering follow‑up and maintenance requests within kitchen areas.
• Provide administrative support to the Director of Food and Beverage and operational leaders.
• Coordinate meetings, departmental communications, and calendars.
• Produce daily, weekly, and monthly reports including sales and performance data.
• Assist with menu engineering analysis and commercial reporting.
• Assist with invoice processing, billing administration, and supplier documentation.
• Liaise with departments across the hotel to ensure effective communication and follow up of actions.
• Support special projects, promotions, events, and departmental initiatives as required.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Proactive attitude

Independent & collaborative work

Data accuracy

Time management

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Four Seasons Hotel London at Tower Bridge is seeking a Food and Beverage Administrative Assistant to join our team. This 40‑hour week role combines approximately 75% Kitchen Coordinator responsibilities with 25% Food and Beverage administration, based in the heart of London.

You will support the culinary operation and assist the Director of Food and Beverage and leadership team, while maintaining records, coordinating meetings, and producing reports.