Export Accounts Manager

Klarity Personnel; Leeds; On-site; GBP 25,000 - 34,000; Full time

Job summary

SmartRecruiters, Inc. is seeking an experienced Office Administrator focused on general administration and export shipping documentation in Leeds. You will manage personnel files, payroll basics, pensions, and holiday records while supporting the shipping team.

The role covers purchase ledger duties, VAT reconciliation, import/export paperwork, and coordination with freight forwarders to ensure timely compliance and sending of documents to international partners.

Qualifications

• Experience handling general office administration tasks.
• Experience with export shipping and documentation required.
• Familiar with purchase ledger, VAT and financial records.

Responsibilities

• Maintain Employees – personnel files, salaries, holidays and related records.
• Oversee Purchase Ledger: invoices, payments, aged creditors, data entry.
• Coordinate Imports with freight forwarders, duties and VAT handling.
• Manage Bank activities: multiple currencies, cheques, international payments.
• Handle Petty Cash and Salesman expenses, reconciliation.
• Prepare Management Accounts: journals, P/L, balance sheet reconciliations.
• Assist in stock reconciliation and VAT figures.
• Process Intrastat reports and export documentation including Certificates of Origin.

Skills

General Administration

Export Documentation

Purchase Ledger

Tools

ERP System

Accounting Software

Job description

Hours or Work

08.30 – 5.00 (can be negotiated)

Job Role

This position covers a wide range of responsibilities covering all aspects of office work and procedures but mainly focusing on General Company Administration and export shipping and documentation

Key tasks

• Employees – Personnel Files and records, Salaries, Healthcare, Pensions, Holidays, SMP, SSP, P11D, P35, P45
• Purchase Ledger – Check purchase chemical invoices, enter data chemicals and overheads, Photocopy Purchase invoices and send to France), raise payments (mainly electronically), Aged reditors, Liaise with Creditors.
• Imports – Liaising with freight forwarders – paying import duty and VAT
• Bank – 3 accounts GBP + USD + Euro, Cash flow, Cheques, International Payments, Currency adjustments, Bank Transfers, Loan Repayment.
• Petty Cash – Sales persons, Warehouse, General
• Salesman’s Expenses – Check and reconcile expense forms, enter date
• Management Accounts – Purchase Ledger, Sales Ledger, Accounts, Journals, Depreciation, Aged Debtors, Aged Creditors, Trail Balance, P/L, Balance Sheet.
• Stock – Assist in reconciling the stock figures
• VAT – Reconciling the Figures + VAT 100 Form
• Stationary – ordering maintaining stock
• IT – Server back-up troubleshooting – liaising with I.Y. Support
• HM Customs VAT Certificates – reconcile to enter data.
• Intrastat Reports Arrivals, Departures,
• Export – Manager Export Supervisor, Proforma Invoices, L/C’s checking terms and conditions, Liaising with Production for dispatch, Export Invoicing and Packing List, Certificates of origin, Documents to Bank, Liaising with Shippers, acquiring best shipping rates.
• Miscellaneous – Minutes of meetings (disciplinary etc.), proof reading important correspondence

Key results/objectives

• To ensure the smooth running of the admin office and shipping department
• Responsible for staff/equipment

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