Experienced Administration Assistant

Global Insight Conferences Ltd.; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Structured role with defined responsi­

Employee assistance programme

Referral and performance bonus

Job summary

Global Insight Conferences Ltd. is seeking an organised Administration Assistant to support the day-to-day running of our production team. This office-based role focuses on core administrative activity, data accuracy, and process adherence.

You’ll handle LinkedIn outreach, invitation emails, and updating databases to keep information current. The ideal candidate has 5+ years in administration, strong communication skills, and thrives in a structured, detail-oriented environment.

Qualifications

• 5+ years’ experience in administration
• Proven experience in a professional office environment
• Strong attention to detail and accuracy
• Confident written and verbal communication skills
• Comfortable with routine, process-driven tasks and high-volume messaging

Responsibilities

• Handle high volumes of daily email communication and follow-ups
• Use LinkedIn to support outreach and communication activity
• Maintain and update CRM systems and databases with accuracy
• Make calls to gather, confirm, and chase key information
• Provide administrative support across event-related activities and documentation
• Prepare and organise internal documents and records
• Manage day-to-day office administration to keep operations organised and efficient
• Ensure all tasks are completed accurately and on time

Skills

Organization

Communication

Attention to detail

Reliability

Tools

CRM systems

LinkedIn

Microsoft Office

Databases

Job description

Are you an organised and reliable Administration Assistant with solid office and administration experience?

This role is ideal for someone who enjoys structured, process-driven work and takes pride in keeping things accurate, up to date, and running smoothly and working quickly. LinkedIn experience preferred.

About us

We are looking for an Administration Assistant to support the day-to-day running of the production team and ensure high standards across all administrative processes.

Global Insight Conferences is a leading B2B events company delivering insight-driven conferences across Marketing, Digital, Technology, HR, Retail and Financial Services.

The Role

This is a fully office-based Administration Assistant position focused on core administrative activity that underpins the success of wider teams.

A large part of the role involves sending out LinkedIn messages, managing responses, maintaining accurate data, and consistently following processes. You’ll spend much of your time emailing out invitation emails, using LinkedIn for outreach, updating databases, making calls, and following up to gather or confirm information.

It’s well suited to someone who enjoys routine, detail-focused work, is confident communicating with people, and takes satisfaction in being organised, thorough, and dependable.

Your Responsibilities

• Handle high volumes of daily email communication and follow-ups professionally
• Use LinkedIn to support outreach and communication activity
• Maintain and update CRM systems and databases with accuracy
• Make calls to gather, confirm, and chase key information
• Support event-related administration including materials and documentation
• Prepare and organise internal documents and records
• Manage day-to-day office administration to keep operations organised and efficient
• Provide administrative support where required
• Ensure all tasks are completed accurately and in a timely manner

Experience required

• 5+ years’ experience in administration
• Professional experience in an office environment
• Comfortable with repetitive, process-driven tasks requiring accuracy and consistency
• Confident communicator, both written and verbal
• Great attention to detail and organisational skills
• Adaptable, flexible and able to turn your hand to any task
• Experience using standard office tools
• Reliable, proactive, and able to manage routine workloads independently
• Comfortable working full-time in an office-based role

Benefits

• Competitive salary dependent on experience
• 25 days holiday + bank holidays
• Clear, structured role with defined responsibilities
• Supportive, social and collaborative office culture
• Employee assistance programme
• Referral and performance bonus

Diversity & Inclusion

At GIC, everyone’s voice matters. Over 80% of our senior leadership team is female, and we’re proud to be building a diverse, inclusive workplace. We welcome applicants from all backgrounds and experiences.