Executive Team Assistant to Senior Leaders

gsknch; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Haleon is seeking a Team Assistant to provide proactive, comprehensive administrative support to senior leaders within our SAP S/4HANA-enabled transformation programme.

You will manage diaries, travel, meetings logistics, expenses and onboarding, while coordinating with HR and other EAs to keep activity aligned.

The role requires excellent communication, strong organisational skills and the ability to work at pace in a high‑performing, global consumer health business.

Qualifications

• Proven track record in effective communication with senior stakeholders.
• Able to work at pace, navigate complexity and solve problems.
• Able to build high quality, high impact relationships.
• Excellent communication skills, awareness of interdepartmental relationships and ways of working.
• Proactive, anticipating needs and requirements, with no prompting or guidance.
• Confidentiality, recognising the level of stakeholder interaction within the role
• Competent IT skills including advanced Microsoft Office application usage.
• Strong organisational and administration skills.
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.

Responsibilities

• Manage and prioritise diary, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
• Plan and manage travel, including the preparation of agenda for trips.
• Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.
• Liaise with external agencies and third parties, where required, on behalf of the senior leader.
• Manage expenses, handle invoices and raise purchase orders related to the senior leader & team in a timely manner.
• Support with agenda planning for regular meetings.
• Support with internal and external communication on behalf of the senior leader.
• Support the onboarding of new team members, assist new starters, handle movers and leavers, with input from HR.
• Act as a buddy to new starters in the team, guiding them through processes and systems.
• Take minutes during meetings if required.
• Liaise with HET EAs and other team assistants to ensure alignment on diaries & activities.

Skills

Proven track record in effective comms

Work at pace

Relationship building

Excellent communication skills

Proactive mindset

Discretion / confidentiality

Advanced Microsoft Office

Organisational skills

Deadline-driven

Job description

Haleon is seeking a Team Assistant to provide proactive, comprehensive administrative support to senior leaders within our SAP S/4HANA-enabled transformation programme.

You will manage diaries, travel, meetings logistics, expenses and onboarding, while coordinating with HR and other EAs to keep activity aligned.

The role requires excellent communication, strong organisational skills and the ability to work at pace in a high‑performing, global consumer health business.