Executive Support Officer

Adecco; Greater London; On-site; GBP 38,000 - 46,000; Part time

Job summary

Adecco is recruiting an Executive Support Officer to the Head of RMS Operations in Newham for a temporary 3-month assignment. This high‑level role requires discretion, excellent organization and proactive communication to keep the Head's office running smoothly.

You will manage calendars and travel, draft correspondence and reports, coordinate governance meetings, record minutes and support various stakeholders across residents, councillors and partners.

Qualifications

• Significant experience providing executive support to senior leaders.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication skills with keen attention to detail.
• Advanced proficiency in Microsoft 365 applications.

Responsibilities

• Executive and Diary Management: manage a complex diary, prioritise appointments and resolve scheduling conflicts; organise travel, site visits, and meetings.
• Inbox and Correspondence Management: oversee inbox, ensure timely action; draft high-quality correspondence, reports, and presentations.
• Stakeholder Engagement and Communication: serve as first point of contact for residents, councillors, and partners; build relationships across stakeholders.
• Governance and Meeting Support: coordinate leadership meetings and agendas; record minutes and track actions for follow-up.
• Administrative and Operational Support: produce professional documents; assist in service improvement initiatives and projects.

Skills

Executive support

Organisation

Time-management

Communication

Microsoft 365

Tools

Microsoft 365

Job description

Job Title: Executive Support Officer to the Head of RMS Operations

Location: Newham

Term: Temp initially 3 months

Rate: £175 umbrella day rate

About the Role

Our client is seeking an exceptional RMS Executive Support Officer to provide high-level, confidential, and proactive support to the Head of RMS Operations. This dynamic role is essential to ensuring the smooth management of the Head's office and priorities, making it a perfect opportunity for an organised and detail-oriented professional!

Key Responsibilities

Executive and Diary Management

• Manage a complex diary, prioritising appointments and resolving scheduling conflicts.
• Organise travel, site visits, and corporate meetings to keep the Head of RMS Operations fully prepared.

Inbox and Correspondence Management

• Oversee the Head's inbox, ensuring timely action on inquiries.
• Draught high-quality correspondence, reports, and presentations on their behalf.

Stakeholder Engagement and Communication

• Serve as the first point of contact for residents, councillors, and partners.
• Build and maintain effective relationships across various stakeholders.

Governance and Meeting Support

• Coordinate leadership meetings and prepare agendas, collecting necessary information.
• Accurately record minutes and track action items to ensure follow-up.

Administrative and Operational Support

• Produce professional documents and maintain organised filing systems.
• Assist in service improvement initiatives and operational projects.

Essential Skills and Experience

• Significant experience providing executive support to senior leaders.
• Strong organisational and time-management abilities.
• Excellent written and verbal communication skills with keen attention to detail.
• Advanced proficiency in Microsoft 365 applications.

Desirable Attributes

• Experience in local government or social housing services.
• Understanding of local authority governance and committee processes.

Why Join This Exciting Opportunity?

This role is pivotal in supporting the Head of RMS Operations to deliver effective housing repairs and maintenance services. The successful candidate will play a vital role in ensuring smooth operations, contributing to positive outcomes for residents and the wider community.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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