Executive Support Assistant

Connect2Hackney; City Of London; Hybrid; GBP 56,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

London Borough of Hackney is seeking an Executive Support Assistant to provide high-level, confidential support to the senior leadership team. You will be the key interface between Directors and internal and external stakeholders, ensuring smooth daily operations.

The role requires managing strategic diaries, drafting concise meeting notes, handling FOI requests, and maintaining critical records while adapting to remote and office work in a hybrid setting.

Qualifications

• Proven experience supporting Chief Officers, Directors, or senior managers.
• Excellent written and verbal communication with stakeholders.
• Proficient in Microsoft Office and Google Workspace.
• Ability to work in hybrid remote and in-office environments.
• Discretion handling confidential information.

Responsibilities

• Strategic diary and inbox management.
• Meeting support with accurate note-taking and follow-up.
• Collaborative support within a resilient team.
• Interpret information requests and solve routine problems.
• Update financial systems (CedAr) and maintain critical records like Gifts & Hospitality logs.

Skills

Diary management

Meeting support

Stakeholder liaison

Communication

Discretion

Organization

Tools

Microsoft Office

Google Workspace

CedAr

Job description

Executive Support Assistant

Hybrid: 2 days in the office

Hackney E8

3 Months

ASAP Start

£28.76 - £30.81 Per Hour (Umbrella)

£20.21 - £22.86 Per Hour (PAYE)

Are you a proactive administrative professional who thrives in a fast-paced environment? The London Borough of Hackney is looking for an Executive Support Assistant to provide high-level, confidential support to our senior leadership team.

The Role

As a vital member of the Executive Support Team, you will enable our Directors to deliver their strategic and operational objectives. This is more than just an administrative role; you will be the key interface between Directors and internal and external stakeholders, ensuring the smooth running of their daily operations.

Key Responsibilities Include:

• Strategic Diary & Inbox Management: Proactively managing extensive diaries and correspondence to ensure time is used efficiently.
• Meeting Support: Attending high-level meetings to take accurate, concise notes and ensuring all actions are followed up.
• Collaborative Support: Working as part of a resilient team to share best practices and provide cover for colleagues.
• Problem Solving: Interpreting information requests and solving routine problems professionally and politely.
• Operational Assistance: Managing FOI requests, updating financial systems (CedAr), and maintaining critical records like Gifts & Hospitality logs.

About You

We are looking for someone who can anticipate needs before they arise and remain calm under pressure.

You will bring:

• Proven Experience: A background in providing high-level administrative or secretarial support to Chief Officers, Directors, or Senior Managers.
• Exceptional Communication: The ability to draft reports and liaise confidently with elected politicians, senior managers, and the public.
• Tech Savviness: Proficiency in Microsoft Office and Google Workspace (Gmail, Calendar, Sheets, etc.).
• Adaptability: The flexibility to work successfully in both remote and office environments while embracing change.
• Discretion: Experience handling highly sensitive and confidential information with professionalism.

Why Hackney?

This is an opportunity to work at the heart of a large, dynamic public sector organisation. You will play a crucial role in supporting the Council during times of crisis and emergency, contributing directly to the borough's success.

Please note due to the high volume of applications only successful candidates will be contacted