Executive Search Coordinator

NBCUniversal; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

The role requires exceptional written and verbal communication, strong Microsoft Office skills, and the ability to manage multiple tasks in a fast-paced environment. A proactive, collaborative mindset and keen eye for detail are essential for success.

Qualifications

• Some experience in recruiting or recruitment operations, or related field.
• Proficient with Microsoft Office Suite and strong typing abilities.
• Able to communicate clearly with high-level clients and candidates in a fast-paced environment.

Responsibilities

• Ensure a high-touch, white-glove service for all stakeholders throughout the search process.
• Own interview coordination, including itineraries, travel, rooms and reimbursements.
• Manage candidate and requisition data in ATS and CMS, ensuring compliance.
• Draft and post role descriptions meeting compliance standards.
• Oversee onboarding processes, including offer letters and background checks.
• Prepare status reports and client presentations as needed.
• Collaborate with teams across offices on reporting and best practices.
• Provide calendar management, travel booking, and expense reporting support.
• Assist in office management tasks and team events.
• Partner with Talent Acquisition, Talent Development and Inclusion on projects.

Skills

Microsoft Office Suite

Proficient typing

Communication skills

Time management

Tools

Outlook

Word

PowerPoint

Excel

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Position

The Executive Search Coordinator is responsible for supporting NBCUniversal’s Executive Search Team in London with day-to-day operations and administration. You will also partner with the global search team more broadly and work closely with the team’s research and operations leaders, supporting knowledge management initiatives and database management. The Executive Search Coordinator will focus on optimizing processes and procedures and foster a best-in-class experience for executive level candidates, senior leadership clients, HR leaders and executive management.

The successful candidate will have strong project management skills, an ability to execute 5-star client service and exceptional oral and written communication skills. The successful candidate will exercise excellent judgment, have a keen sense of collaboration, quickly adapt to changes and be able to function in a fast-paced and agile environment. Maintaining composure and assuring a high degree of confidentiality is paramount. You must be diligent, acutely aware of the confidential nature of the work and have a keen attention to detail and accuracy.

Our work involves large amounts of sensitive data capture and knowledge sharing at the executive level and, as a Coordinator, you will play a crucial role in maintaining operational excellence in relation to those activities. As our team partners with the executive and C-level leadership across the enterprise, you must bring integrity and a high bar for the standard of work you perform.

The successful candidate will be highly computer literate, able to type quickly and accurately to capture and transcribe notes from internal meetings, reference calls, search kickoffs and research meetings. A strong grasp of a variety of applications, including Word, Excel, and PowerPoint is required, and you must be digitally fluent to pick up quickly how to navigate our in-house software and platforms.

Responsibilities include, but are not limited to:

• Ensure “white glove” standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process
• Own interview coordination process throughout any given search to ensure a high-touch recruitment experience for both candidates and clients, including constructing interview itineraries, arranging travel, reserving interview rooms, handling reimbursement requests, acting as the primary point of contact, etc.
• Manage general content, requisition and candidate tracking data in both NBCU’s Applicant Tracking System and the team’s customized Content Management System; assist in managing compliance
• Draft and post role descriptions, ensuring compliance standards are met
• Own initial New Hire Onboarding process, including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience
• Prepare status reports and client presentations, as assigned
• Collaborate with Coordinator Teams across offices on reporting and group best practices
• Provide calendar management, travel booking, expense reporting, and other administrative support
• Assist in office management tasks such as securing space for visiting team members, planning team offsite events etc.
• Partner with team members across Talent Acquisition, Talent Development and Inclusion on project specific assignments, fostering general collaboration
• Own special projects, as assigned

Qualifications

The Person

• Someexperience in either recruiting, recruitment operations, human resources or related field, with a demonstrated history of meeting/exceeding fast paced client demands
• Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint, Excel. Proficient typing abilities a must.
• Accustomed to problem-solving quickly and efficiently, with a talent for predicting possible issues/roadblocks before they arise
• A natural, yet professional ease at working with and relating to the needs of high-level clients and candidates in a fast-paced, ever-changing environment
• Direct experience and/or strong interest in Executive Recruiting a plus
• Exceptional verbal and written communication skills across all levels of employees
• Extremely flexible, highly organized, and able to shift priorities easily. Strong time management skills.
• Exceptional follow-through, attention to detail, and accuracy.
• Strong sense of customer service
• Strong business ethics, including the ability to work in a highly confidential work environment
• Knowledge of/interest in media, entertainment, and tech and how it relates to the business

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].