Executive Projects Manager

Greenhouse Sports; Greater London; Hybrid; GBP 70,000 - 95,000; Full time

Job summary

Greenhouse Sports is seeking a trusted, strategic partner to the CEO and Senior Leadership Team. You will help enable effective leadership, decision-making and delivery across the organisation from our London Head Office, with a 37.5-hour week and at least one in-office day per week (0.8 FTE possible).

You will manage governance, support the SLT and lead multi-stakeholder projects, cultivating strong relationships with partners, funders and internal teams.

Qualifications

• Proven experience delivering cross-functional projects with multiple stakeholders.
• Strong business acumen to interpret organisational priorities and risks.
• Experience drafting governance policies, procedures and governance docs.
• Able to manage competing priorities with discretion and integrity.
• Excellent written communication for reports, briefings and stakeholder communications.

Responsibilities

• Coordinate the Senior Leadership Team to drive alignment, accountability and clear action ownership.
• Organise SLT meetings: agenda, papers, minute-taking and follow-up.
• Ensure actions from SLT meetings are tracked and completed.
• Translate strategic objectives into actionable plans and monitor delivery.
• Coordinate leadership away days, reviews, planning cycles and organisational activities.
• Mentor junior colleagues and promote best practice across the organisation.

Skills

Executive support

Stakeholder management

Project management

Strategic planning

Confidential environment

Microsoft 365

Tools

Microsoft 365

Job description

Responsible to: CEO

Working pattern: 37.5 hours per week, Monday to Friday, with at least one day per week working in our Head Office in London. We may consider 0.8 FTE spread across five days.

Role Overview

You will be a strategic partner to the CEO and Senior Leadership Team, operating at the heart of the organisation to enable effective leadership, decision‑making and delivery.

This role requires strategic project management, stakeholder engagement and organisational coordination. Acting as an extension of the CEO, you will help ensure priorities remain aligned, actions are delivered and the leadership team operates effectively in pursuit of Greenhouse's mission. Additionally, you will provide senior level executive support to the CEO.

You will be passionate about our purpose and committed to making a meaningful difference for young people. As a trusted representative of the organisation, you will build strong relationships with colleagues, partners, donors and other key stakeholders.

Job Description

• Serve as a key point of coordination for the Senior Leadership Team, driving alignment, communication and accountability across the organisation.
• Organise and facilitate SLT meetings, including agenda planning, preparation of papers, minute‑taking, action tracking and follow‑up.
• Ensure actions arising from SLT meetings are clearly assigned, monitored and progressed to completion.
• Support the CEO and SLT in translating strategic objectives into actionable plans and tracking delivery against agreed priorities.
• Coordinate leadership away days, strategic reviews, planning cycles and organisational planning activities.
• Build effective working relationships with department leads to support collaboration and alignment across functions.

Strategic Planning & Business Operations

• Lead and coordinate projects and strategic initiatives on behalf of the CEO, ensuring delivery against agreed objectives, timescales and outcomes.
• Track progress against organisational objectives, providing oversight of actions, risks, dependencies and deadlines.
• Produce executive reports, dashboards and briefing papers to support strategic decision‑making.
• Support governance activities where required, including preparation of papers, actions and documentation for Board, Committee and Trustee meetings.
• Drive business improvement initiatives that enhance efficiency, consistency and effectiveness across executive and organisational processes.

Stakeholder & Relationship Management

• Build and maintain strong relationships with internal and external stakeholders, including partners, funders, trustees and senior leaders.
• Act as a professional representative of the CEO and SLT in meetings, correspondence and stakeholder interactions where appropriate.
• Facilitate effective communication between the CEO, SLT and wider organisation, ensuring key messages and priorities are clearly communicated and understood.

Organisational Effectiveness & Change Support

• Identify risks, bottlenecks and competing priorities, escalating issues and recommending solutions where appropriate.
• Continuously review and improve executive and organisational processes to increase efficiency and effectiveness.
• Support change initiatives and organisational development activities aligned to Greenhouse's strategic objectives.
• Support the planning and delivery of organisation‑wide events, staff engagement initiatives and cultural activities.
• Mentor and support junior colleagues, sharing knowledge and promoting best practice across the organisation.
• Contribute positively to leadership discussions and demonstrate a collaborative, solutions‑focused approach to challenges and opportunities.

Executive Support to the CEO

• Act as a trusted partner to the CEO, providing proactive, high‑level support to maximise effectiveness and focus on strategic priorities.
• Manage and prioritise the CEO's complex and dynamic diary, inbox and commitments, ensuring alignment with organisational priorities.
• Exercise sound judgement in managing competing demands, anticipating needs, risks and opportunities while acting as an effective gatekeeper and maintaining strong stakeholder relationships.
• Coordinate all travel, accommodation, expenses and logistics for the CEO.
• Prepare executive briefings, correspondence, presentations, reports and meeting materials to support informed decision‑making.
• Proofread and quality assure high‑profile communications, proposals, reports and presentations, ensuring consistency, accuracy and professionalism.
• Provide executive support to other members of the SLT as required.

Experience & Skills

• Proven experience leading and delivering cross‑functional projects involving multiple stakeholders, with the ability to manage multiple workstreams and drive successful outcomes.
• Strong business acumen with the ability to understand organisational priorities, identify risks and recommend solutions.
• Experience drafting, reviewing and implementing organisational policies, procedures and governance documentation.
• Demonstrable experience managing competing priorities, exercising sound judgement and operating effectively within a highly confidential environment.
• Exceptional written communication skills, with experience preparing reports, executive briefings, presentations, policies and stakeholder communications.
• Proven ability to build trusted relationships and influence effectively at all levels of an organisation, including senior leaders, trustees, funders and external partners.
• Significant experience providing executive‑level support to a CEO, Executive Director, Board or Senior Leadership Team within a complex and fast‑paced environment.
• Highly proficient in Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint, with confidence using project management, collaboration and reporting tools.
• A track record of improving processes, systems and ways of working to increase organisational effectiveness.
• Experience working across multiple functions, building alignment and enabling effective communication between teams.
• Passion for Greenhouse's mission and commitment to making a positive difference for young people.

Who You Are

• A trusted and highly professional executive who operates with discretion, integrity and confidentiality.
• Strategic and commercially aware, able to understand the wider organisational context while maintaining excellent attention to detail.
• Proactive and forward‑thinking, anticipating needs and taking action before issues arise.
• An exceptional organiser who thrives in a fast‑paced environment and remains calm, resilient and solution‑focused under pressure.
• A confident relationship‑builder who quickly establishes credibility and trust with colleagues, senior leaders and external stakeholders.
• Comfortable working independently, exercising sound judgement and making decisions within agreed parameters.
• Skilled at navigating ambiguity, managing competing priorities and adapting to changing organisational needs.
• Confident providing constructive challenge, driving accountability and ensuring commitments are delivered.
• Passionate about Greenhouse's purpose, values and culture, acting as a positive ambassador for the organisation.