Executive and Personal Assistant

Adam Management Holdings; London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading company is seeking a full-time Executive Assistant in London to provide comprehensive support to an individual managing various international organisations. The ideal candidate will possess exceptional organisational skills and a bubbly personality, ensuring efficient management of both professional and personal tasks. Responsibilities include client relations, personal management, and lifestyle coordination, with a salary range of £45,000 to £60,000 based on experience.

Qualifications

• Proven track record of managing high-pressure situations.
• Proficiency in shorthand or real-time transcription.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Accompany the individual to meetings and prepare necessary materials.
• Schedule and manage personal and professional appointments.
• Organise and manage professional engagements and events.

Skills

Organisational skills

Interpersonal skills

Communication skills

Attention to detail

Problem-solving

Discretion

Multitasking

Professionalism

Tools

Microsoft Office Suite

Job description

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This is a full-time role as an Executive Assistant to an individual at Adam Management Holdings, located in the London Area, United Kingdom. The ideal candidate will provide comprehensive support to an individual who runs various international organisations, ensuring their professional and personal tasks are managed efficiently. This role demands exceptional organisational skills, a bubbly personality, and the ability to handle high-pressure situations with grace and flexibility. Looking to recruit immediately.

Key responsibilities

Meeting and Client Relations:

• Accompany the individual to meetings, ensuring all necessary documents and materials are prepared.
• Exhibit a bubbly and engaging personality to facilitate positive interactions with clients and business partners.
• Act as a liaison between the individual and their contacts, ensuring effective communication and relationship management.
• Take detailed notes during meetings and provide concise summaries and follow-up actions.

Personal and professional management:

• Schedule and manage personal and professional appointments, ensuring optimal time management.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Manage personal finances, including bill payments, banking, and budgeting.
• Oversee household management, including staff schedules, maintenance, and inventory.

Organisational excellence:

• Maintain a high level of organisation in all tasks, ensuring the individual's schedule is always up-to-date.
• Prepare and manage correspondence, emails, and documentation with precision and confidentiality.
• Organise and manage professional engagements, meetings, and events, ensuring seamless execution.

Lifestyle Management:

• Arrange and coordinate luxury lifestyle services, including reservations at exclusive restaurants, private events, and personal shopping.
• Plan and execute special events, parties, and celebrations.
• Manage and coordinate philanthropic activities and charitable donations.
• Stay updated on luxury trends, high-end products, and exclusive services.
• Maintain and update a comprehensive contact database.
• Handle incoming calls and direct them appropriately.
• Prepare reports, presentations, and summaries as required.
• Ensure all personal and professional documentation is organised and easily accessible.

The Candidate

Experience:.

• Proven track record of managing high-pressure situations with grace and efficiency.
• Ability to process and summarise information quickly and proficiency in shorthand or real-time transcription.

Skills:

• Exceptional organisational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality and discretion at all times.
• Knowledge of luxury brands, services, and high-end lifestyle trends.
• Ability to build positive relationships.
• High level of professionalism and integrity.
• Adaptable and able to handle a dynamic and fast-paced environment.
• Detail-oriented with a proactive approach to problem-solving.
• Polished and presentable demeanour.

Working conditions:

• Flexible working hours, including evenings and weekends.
• Travel may be required, both domestically and internationally, to accompany the individual on business and leisure trips.

Compensation:

• 45k - 60k salary based on experience.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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