Executive Personal Assistant

Oculus Legal Group; Leicester; Híbrido; GBP 30.000 - 36.000; Jornada completa

Descripción de la vacante

Oculus Legal Group in Leicester is seeking an experienced Executive PA to provide dedicated support to the CFO within a growing law firm. This is a senior role requiring discretion and proactive, high-level administrative skills.

You will manage complex diaries, travel and meetings; handle confidential information with professionalism; and build relationships with internal and external stakeholders to ensure smooth day-to-day operations.

Formación

• Significant experience as Executive PA or senior-level PA, ideally supporting CFO/CEO/Finance Director/Partner or equivalent.
• Extensive experience handling highly confidential and commercially sensitive information with discretion.
• Experience in a large organisation (150–200 staff) is advantageous.
• Excellent judgement and ability to manage sensitive issues with senior stakeholders.
• Strong diary and meeting management with proactive scheduling.
• Anticipate executive needs and act with initiative and independence.

Responsabilidades

• Provide executive-level PA support to the CFO, managing a busy schedule.
• Proactively manage diaries, appointments, meetings and travel arrangements.
• Handle highly confidential information with absolute discretion.
• Anticipate needs and prepare for meetings and commitments.
• Coordinate meetings and prepare relevant documents in advance.
• Act as a key contact for senior stakeholders and maintain professionalism.

Conocimientos

Executive PA experience

Discretion with confidential info

Diary & meeting management

Stakeholder liaison

Organisational skills

Communication skills

Independent / self-driven

Descripción del empleo

Executive PA

Location: Leicester

Salary: £33,000

Job Type: Full-time, Permanent

Working Pattern: Hybrid Offered

The Opportunity

An excellent opportunity has arisen for a highly experienced Executive PA to provide dedicated support to the Chief Financial Officer (CFO) within an established and growing Law Firm.

This is a senior-level support role, requiring someone with a strong background in providing high-level executive assistance, ideally supporting a CFO, CEO, Finance Director, Partner or equivalent Board-level individual.

The successful candidate will be trusted with highly sensitive and commercially confidential information, making discretion, sound judgement and professionalism essential. They will play a key role in supporting the CFO, managing competing priorities and ensuring the smooth running of their day-to-day responsibilities.

Key Responsibilities

• Provide comprehensive executive-level PA support to the CFO, managing a busy and frequently changing schedule.
• Proactively manage complex diaries, appointments, meetings and travel arrangements.
• Handle highly confidential, commercially sensitive and business-critical information with absolute discretion.
• Anticipate the CFO's requirements and proactively manage priorities, ensuring they are fully prepared for meetings and commitments.
• Coordinate meetings, prepare relevant documentation and ensure all necessary information is available in advance.
• Act as a key point of contact for senior internal and external stakeholders, maintaining a professional and approachable manner.
• Manage competing priorities, deadlines and ad hoc requests, ensuring tasks are handled efficiently and accurately.
• Exercise sound judgement when dealing with sensitive matters and ensure information is communicated appropriately.
• Take ownership of administrative responsibilities, using initiative to identify ways to improve efficiency and provide effective support.
• Build strong working relationships across the business, maintaining confidentiality and professionalism at all times.

About You

We are looking for a highly experienced, polished and proactive Executive PA who is comfortable operating at senior level and understands the importance of working in a position of trust.

You will have:

• Significant experience as an Executive PA or senior-level PA, ideally supporting a CFO, CEO, Finance Director, Partner or equivalent senior executive.
• Extensive experience handling highly confidential and commercially sensitive information with complete discretion.
• Previous experience working within a larger organisation, ideally employing at least 150–200 people.
• Excellent judgement and the confidence to manage sensitive issues and communicate with senior stakeholders.
• Strong diary and meeting management skills, with experience managing complex and frequently changing schedules.
• The ability to anticipate an executive's needs, demonstrating a proactive rather than reactive approach.
• Exceptional organisational skills and attention to detail, with the ability to manage multiple priorities calmly.
• Excellent written and verbal communication skills, with confidence liaising at all levels.
• A self-sufficient approach, demonstrating initiative, ownership and the ability to work independently.
• A professional, polished and approachable manner, with the ability to build strong working relationships across the business.
• Experience within professional services, legal, financial or a similarly corporate environment would be advantageous.