Executive Personal Assistant

Schools’ Choice; Ipswich; On-site; GBP 31,000; Full time

Job summary

Une entreprise de premier plan recherche un Assistant Personnel Exécutif pour offrir un soutien à trois Directeurs Exécutifs. Ce rôle implique une variété de tâches, y compris la gestion des agendas, l'organisation de voyages et des événements, avec un accent sur le service client et la collaboration avec d'autres membres de l'équipe. Si vous êtes motivé et prêt à apprendre, rejoignez une équipe diversifiée et dynamique.

Qualifications

• Capacité à gérer des informations sensibles avec discrétion.
• Aptitude à coordonner avec plusieurs parties prenantes.
• Expérience en gestion d'agenda et d'événements.

Responsibilities

• Gérer les calendriers et organiser des voyages.
• Produire des rapports et soutenir l'organisation d'événements.
• Servir de point de contact pour les communications internes et externes.

Skills

Organisation

Communication

Confidentialité

Flexibilité

Gestion du temps

Job description

Executive Personal Assistant

Location: Ipswich

Job Type: Full-time

Hours: 37.5 hours per week, Monday to Friday

Length of Assignment: Maternity Cover of approximately 9 months

Annual Salary: £31k

Role Overview

Opus People Solutions, on behalf of Vertas, is seeking a dedicated Executive Personal Assistant to join our team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will provide effective day-to-day support to our Executive Directors and uphold high standards across the organization. You will support three Executive Directors, ensuring their daily operations run smoothly.

Key Relationships Overview

As an Executive Personal Assistant at Vertas Group, you will engage with key stakeholders, fostering collaboration and communication:

• Executive Directors
• Senior Executive Personal Assistant to the CEO
• Executive Personal Assistants to the Operational Board
• Colleagues and Visitors
• Partner Organisations
• Stakeholders and Clients

This diverse network of relationships is essential for maintaining high standards of support and service, and you will play a vital role in fostering these connections.

Main Responsibilities

• Diary Management: Manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.
• Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.
• Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
• Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
• Information Support: Provide research and reports to support Executive Directors' needs, including financial and statistical information.
• Customer Focus: Serve as a professional first point of contact for internal and external communications.
• Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
• Team Support: Assist with the induction and training of new team members as needed.
• Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.
• Confidentiality: Handle sensitive information with discretion.
• Coordination: Work collaboratively with other Executive PAs to support the Group's operations.

Join Us:

If you are enthusiastic and possess a positive working attitude, we invite you to join our team of 4,000 colleagues across the UK. Vertas Group is an equal opportunities employer, committed to reflecting the diversity of the communities we serve.