Executive Personal Assistant

Alltimes Coatings Ltd; Box; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fast-growing company in the coatings industry seeks a capable Personal & Executive Assistant to support the Managing Director. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities effectively. The ideal candidate will handle administrative tasks, coordinate communications, and assist with personal errands, contributing to a collaborative team environment.

Qualifications

• Minimum 2–5 years of experience as an Executive Assistant or similar role.
• Proficient in Microsoft Office, familiarity with Teams is a plus.

Responsibilities

• Manage calendars and schedule meetings.
• Handle confidential documents with discretion.
• Coordinate executive communications and facilitate expense reports.

Skills

Organisational Skills

Time Management

Communication

Education

Maths and English GCSE

Tools

Microsoft Office

Job description

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Constantly improving performance using advances in coatings technology. Home of Advantage Graphene - world class anti-corrosion protection for metal…

Location: Nailsworth, Gloucestershire

Job Type: Full time / Office based / 8:30-4:30

Salary: Up to £40,000 depending on experience

Reports To: Managing Director

+ We are looking for...

Highly capable and resourceful Personal & Executive Assistant to provide high-level administrative, organisational, and logistical support to Managing Director. This role combines the responsibilities of a Personal Assistant and Executive Assistant, requiring exceptional time management, discretion, and communication skills.

• Manage calendars, schedule on-site and CPD meetings, and coordinate internal and external engagements.
• Liaise between the internal/external stakeholders.
• Track and prioritise tasks, projects and follow-ups to ensure nothing is overlooked.
• Handle confidential documents and sensitive information with utmost discretion.
• Support strategic initiatives, including research, analysis, and drafting correspondence.
• Coordinate executive communications including memos, emails, and speeches.
• Facilitate expense reports, invoice approvals, and budget tracking as required.
• Handle personal errands, appointments, and travel logistics for the Managing Director.
• Manage household or personal calendars, where applicable.
• Assist with events, both corporate and personal, including invitations, venues, and logistics.
• Organize gifts, reservations, and personal tasks on behalf of the executive.
• Maintain a high level of availability and responsiveness, even outside regular hours if needed, although this is no common place.

+ Education and Experience

• Minimum 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
• Excellent organisational and time-management skills with a proactive mindset.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Teams, and scheduling platforms is a plus.
• Maths and English GCSE
• Ability to work independently and handle multiple priorities under pressure.
• Exceptional discretion, professionalism, and integrity.

+ Are we the right fit for you

Alltimes Coatings is a developer and distributor of Coating Systems for Industrial Buildings, serving Building Contractors, Building Owners and Surveyors.

Every member of the team has valued input to the contractor customer journey, bringing different skills and personalities which naturally gel together. The office based support team are highly knowledgeable about the Systems we provide and the intricacies of industrial roofs and are just one part of the customer journey and experience.

Due to having members of the sales team remote working, communication between departments is key, and we have enablers to make this happen seamlessly.

Alltimes Coatings is a small, but fast growing company with. Our growth has been reliant on 3 key pillars or differentiation. Firstly, our systems are not ‘me too’ – we strive to make them superior to the competition. Secondly our service is what stands us apart, we want to be seen as partners, not suppliers. Lastly we have a keen eye on making our systems eco-responsible, for both the environment and users, cementing part of our system differentiation.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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