Executive Personal Assistant

AmcoGiffe; Barnsley; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking an Executive Personal Assistant to support their senior leadership team. This role is pivotal in enhancing productivity and managing information flow. You will be responsible for administrative tasks, meeting coordination, and acting as a liaison between executives and stakeholders. The ideal candidate will possess strong organizational skills, experience in a similar role, and proficiency in Microsoft Office. Join this reputable company and contribute to its success while enjoying a dynamic work environment that values high-quality work and professional integrity.

Qualifications

• Proven experience as an Executive Assistant in construction or engineering.
• Exceptional organizational and multitasking abilities required.

Responsibilities

• Manage administrative tasks for senior leadership to enhance efficiency.
• Organize meetings and coordinate travel arrangements.

Skills

Organizational Skills

Multitasking

Verbal Communication

Written Communication

Confidentiality

Adaptability

Education

Degree in Business Administration

Degree in Management

Tools

Microsoft Office Suite

Job description

This is a Permanent, Full Time vacancy that will close in 2 months at 23:59 BST.

The Vacancy

Executive Personal Assistant

Sectors: Rail, Civil Engineering & Construction
Location: Barnsley, South Yorkshire

Business Information

Join AmcoGiffen, a leading contractor known for delivering high-quality and innovative solutions in the UK’s infrastructure sector. We are entrusted with some of the most exciting infrastructure projects and long-term maintenance frameworks, solidifying our reputation as the contractor of choice throughout England, Scotland and Wales. Our extensive portfolio includes capital delivery projects and asset maintenance frameworks that cover a wide range of services, including rail, environmental, canals & rivers, roads, power, aviation and much more.

The Role

We are seeking an experienced Executive Personal Assistant to provide invaluable support to the Managing Director and other senior leadership team members. This role is critical in enhancing executive productivity, managing essential information flow, and assisting the leadership team in achieving the company’s strategic objectives.

Key Responsibilities

• Facilitating Leadership Efficiency: Manage routine administrative tasks to allow senior leadership to focus on strategic decision-making.
• Streamlining Operations: Create a more organised work environment by improving office processes, communication, and workflows.
• Acting as a Liaison: Serve as a communication bridge between executives and stakeholders, ensuring clear, timely, and effective communication.
• Providing Confidential Support: Handle sensitive information with confidentiality to protect executive and company interests.
• Administrative Support: Comprehensive support including managing schedules, appointments, and travel arrangements.
• Communication Liaison: Serve as the primary point of contact for stakeholders, managing inquiries and communications effectively.
• Meeting Coordination: Organise meetings, conference calls, and video conferences, preparing agendas and taking minutes when necessary.
• Project Coordination: Assist in managing strategic initiatives and projects by tracking timelines, resources, and deliverables.
• Office Management: Organise and maintain office systems including filing and data entry, ensuring executive offices are supplied and organised.
• Event Planning: Help coordinate company events, meetings, and initiatives, managing logistics and preparing necessary materials.
• Travel Coordination: Arrange comprehensive travel itineraries, including transport, accommodation, and meals.
• Financial Support: Assist in budget tracking, invoice processing, and expense reimbursements for board members.
• Research and Analysis: Conduct research and compile information relevant to the business, preparing summaries and reports.
• Industry Awareness: Stay updated on industry trends to inform executives about significant developments.
• Quality Work: Strive to produce high-quality work consistently and develop standards for good practice.
• Additional Tasks: Perform other duties as assigned by line managers.

Requirements

• Degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably in construction, engineering, or rail contracting.
• Exceptional organisational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant software.
• Ability to work independently with minimal supervision and in a fast-paced, reactive environment.
• Professional demeanour with a commitment to confidentiality and integrity.
• Flexibility to adapt to changing priorities and deadlines.

If you are looking to contribute to a vital role within a reputable company and help drive success through high-level support to our leadership team, we encourage you to apply for this position.