Executive PA to Archdeacon — Diary & Clergy Support

Ritz Recruitment Ltd

Walthamstow

On-site

GBP 28,000 - 38,000

Full time

6 days ago

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Job summary

Ritz Recruitment Ltd is representing a vibrant East London and Essex diocese in recruiting a Personal Assistant to the Archdeacon. The role provides diary management, meeting organisation, and full administrative support to the Archdeacon's office, with close collaboration across parishes and diocesan teams.

The ideal candidate will have at least A‑Levels, solid senior PA experience, and practical know‑how with Office 365, Excel, Zoom and Teams.

Qualifications

At least A-Level or equivalent.
Understanding of the Church of England/Diocese of Chelmsford and Christian faith.
Proven senior-level PA/administration support."
Experience of managing diaries and arranging meetings with multiple stakeholders on Teams/Zoom and face to face.
Experience with Office 365, Excel, Zoom, Teams and electronic diary systems.
Self-starter, able to work on own initiative and prioritise.
Able to travel across the Diocese occasionally.
Holds a current valid Driving Licence and access to private transport with business insurance.

Responsibilities

To manage the Archdeacon's calendar and appointments in an accurate and efficient manner.
To provide high-quality support to the Archdeacon in preparation for key meetings and forums, including the collation of relevant documentation, creating agendas, preparing and distributing minutes, highlighting actions
To attend and take minutes or notes at meetings when required.
To respond proactively to enquiries and queries addressed to the Archdeacon's office, including drafting correspondence, following these up with the appropriate action or redirecting for actions.
To manage visitors to the Archdeacon's office, providing hospitality and a warm welcome
To carry out research on the web, or elsewhere, on topics relating to the Archdeacon's ministry and where necessary provide this in a user-friendly format.
To manage the arrangements for vacancy meetings, including liaising with parishes, senior colleagues and patrons
To administer the appointment processes (recruitment) for clergy and other roles (liaises with parishes, candidates, referees, Diocesan Registry), including placing vacancy adverts with the relevant media sites, recording applications, and conducting background checks and references.
To administer the DBS Applications renewal process for current Diocesan clergy, ensuring applications are initiated prior to current certificates expiring
To arrange training events and under the guidance of the Archdeacon prepare relevant documentation as well as ensuring the provision of training materials, including the annual training for new churchwardens.
Maintain supply of stationery and sundry items (tea, coffee etc.).