Executive PA & Admin Team Lead - Pharmacy

Lancashire Teaching Hospital NHS Foundation Trust; Preston, Chorley; On-site; GBP 30,000 - 42,000; Full time

Job summary

Lancashire Teaching Hospitals NHS Foundation Trust is seeking an experienced Personal Assistant and Senior Administration Manager to support the Chief Pharmacist and the Pharmacy/PMU teams. The role emphasises confidential, high-quality administration, minute-taking, and efficient meeting management across trust and departmental levels.

The post requires supervising the General Pharmacy Administration staff, developing paper-light processes, and covering rota coordination when needed.

Qualifications

• Candidate with prior experience in a clerical and/or secretarial role.
• Ability to manage a busy workload with tact, sensitivity, diplomacy and confidentiality.
• Excellent communication and organisational skills.

Responsibilities

• Provide effective Personal Assistant and secretarial support to the Chief Pharmacist, Senior Management Team and PMU.
• Produce concise minutes and agendas for trust and departmental meetings.
• Lead a high-quality, professional admin service within Pharmacy.
• Supervise and manage General Pharmacy Administration staff.
• Maintain paper-light, timely administrative processes with minimal bureaucracy.
• Cover the duties of the Rota Co-ordinator in their absence.
• Deliver full PA secretarial service for Chief Pharmacist and associated teams.
• Proactively manage risk and ensure compliance with policy, legislation and safety standards.

Skills

Admin support

Minute taking

Secretarial skills

Job description

Lancashire Teaching Hospitals NHS Foundation Trust is seeking an experienced Personal Assistant and Senior Administration Manager to support the Chief Pharmacist and the Pharmacy/PMU teams. The role emphasises confidential, high-quality administration, minute-taking, and efficient meeting management across trust and departmental levels.

The post requires supervising the General Pharmacy Administration staff, developing paper-light processes, and covering rota coordination when needed.