Executive Operations Assistant

Smurfit Westrock plc; Belfast City District; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Free onsite parking

Enhanced pension

Holiday allowance

Cycle to work

Education opportunities

Employee discounts

Employee assistance

Long service awards

Job summary

Smurfit WestRock plc in the Belfast site (Mallusk) is seeking an Operations Assistant to provide professional administrative support to the General Manager and site teams. You will coordinate day-to-day activities, maintain records and assist with HR, Quality and Health & Safety functions.

This role requires excellent organisation, attention to detail and the ability to manage multiple priorities in a fast-paced environment, with opportunities for career development and competitive benefits.

Qualifications

• Experience in admin, PA, EA or office admin roles.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to handle confidential information.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to prioritise, work independently and meet deadlines.
• Experience with Quality or Health & Safety systems is a plus.

Responsibilities

• Provide high‑quality administrative and executive support to the General Manager and wider leadership team.
• Coordinate meetings, diaries, customer visits and site events.
• Prepare, format and maintain reports, presentations, correspondence and business documentation.
• Manage records, filing systems, trackers and confidential information in line with company requirements.
• Act as a professional point of contact for employees, visitors, customers and suppliers.
• Support operational projects, action tracking and key business deadlines.
• Provide administrative support across Operations, HR, Quality and Health & Safety functions.
• Assist with recruitment administration, employee communications, training records and inductions.
• Support document control, audit administration, quality records and corrective action tracking.
• Maintain health and safety documentation, training matrices, meeting records and inspection logs.
• Ensure office systems, databases and shared records remain accurate, organised and up to date.

Skills

Administrative experience

Organisational skills

Communication skills

Time management

MS Office

Confidential info handling

Prioritisation

Quality/Health & Safety support

Job description

Smurfit WestRock plc in the Belfast site (Mallusk) is seeking an Operations Assistant to provide professional administrative support to the General Manager and site teams. You will coordinate day-to-day activities, maintain records and assist with HR, Quality and Health & Safety functions.

This role requires excellent organisation, attention to detail and the ability to manage multiple priorities in a fast-paced environment, with opportunities for career development and competitive benefits.