Executive Office Coordinator — Travel & Admin Support

BUUK Infrastructure; Woolpit; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Company pension

Hybrid working for eligible roles

33 days holiday including bank

Job summary

BUUK Infrastructure is seeking an Executive Support Coordinator to provide high-quality administrative and logistical support to the Executive Office in Woolpit. You will coordinate complex travel, manage diaries, and ensure efficient day-to-day operations of the Executive Office.

The role requires coordinating travel, preparing agendas and meeting materials, and supporting senior leaders. A proactive, confidential, and detail-oriented approach is essential in this fixed-term position up to 12

Qualifications

• Minimum of four GCSEs or equivalent including Maths and English.
• Proven experience in an administrative and coordination role.
• Experience organising meetings, events or business travel.
• Experience supporting senior managers or leadership teams.
• Proficient in Microsoft Office.

Responsibilities

• Coordinate travel arrangements for senior executives; book accommodation and transport, ensuring efficient and effective travel arrangements are in place.
• Prepare detailed travel packs, including itineraries, meeting details, and contingency planning.
• Assist to provide solutions when travel changes, cancellations, or urgent re-routing is required.
• Provide day-to-day administrative support to the Executive Assistant and executive team.
• Assist with diary coordination, meeting scheduling, and room bookings.
• Prepare agendas, papers, and meeting materials.
• Manage expenses, invoices, and purchase orders.
• Liaise professionally with senior leaders, Board members, and external stakeholders if required.
• Support improvements to executive office processes and templates.
• Maintain organised digital and physical filing systems.
• Ensure materials for meetings are received in a timely manner.
• Assist with management of actions from meetings.
• Assist with filing of executive’s email inboxes.
• Assist with ad-hoc projects and administrative tasks.

Skills

Administrative experience

Meeting planning

Senior leadership support

Microsoft Office

Education

GCSEs including Maths & English

Tools

Microsoft Office

Job description

BUUK Infrastructure is seeking an Executive Support Coordinator to provide high-quality administrative and logistical support to the Executive Office in Woolpit. You will coordinate complex travel, manage diaries, and ensure efficient day-to-day operations of the Executive Office.

The role requires coordinating travel, preparing agendas and meeting materials, and supporting senior leaders. A proactive, confidential, and detail-oriented approach is essential in this fixed-term position up to 12