Executive Support Coordinator

Buuk Infrastructure Limited; United Kingdom; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Cost of living pay review

Pension contributions up to 10%

33 days holiday incl bank holidays (+2

Enhanced parental pay

Referral payment £1000 (net of tax)

Hybrid working

Development opportunities

Job summary

BUUK Infrastructure Limited is seeking an Executive Support Coordinator to provide high-quality administrative and logistical support to the Executive Office. You will coordinate complex travel, manage diaries, and handle day-to-day administration for the executive team.

The role involves arranging travel, supporting meetings, processing expenses, and ensuring efficient office operations in a hybrid work environment. Fixed-term up to 12 months.

Qualifications

• GCSEs including Maths and English.
• Proven administrative and coordination experience.
• Experience supporting senior managers or leadership teams.
• Strong organisational skills and attention to detail.
• Excellent communication skills (written and verbal).
• Experience in a CEO or executive office environment is desirable.

Responsibilities

• Coordinate travel arrangements for senior executives; arrange accommodation and transport.
• Prepare travel packs with itineraries and meeting details.
• Assist with diary coordination, meeting scheduling and room bookings.
• Provide day-to-day administrative support to the Executive Assistant and executive team.
• Manage expenses, invoices, and purchase orders.
• Liaise with senior leaders, Board members and external stakeholders as required.
• Support improvements to executive office processes and templates.
• Maintain filing systems (digital and physical).
• Prepare agendas, papers and meeting materials.
• Assist with ad-hoc projects and administrative tasks.

Skills

Executive support

Diary management

Travel coordination

Administrative support

Microsoft Office

Communication

Organisational skills

Attention to detail

Confidentiality

Stakeholder liaison

Education

GCSEs (Maths & English)

Tools

Microsoft Office

Job description

At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers. Our group of companies has been the major drive for change and innovation over 30 years.

We provide a supportive environment that is committed to enabling our people to be the best – ensuring they feel proud to be themselves and part of BUUK Infrastructure.

We are looking forExecutive Support Coordinator who would like to help us reach our mission to “earn customer loyalty and drive business growth by providing consistently excellent service”.

This is a fixed term position up to 12 months.

Purpose of this role

To provide high-quality and professional administrative and logistical support to the Executive Office. Responsible for coordinating complex travel arrangements, managing executive diaries, and ensuring the efficient day-to-day administration of the Executive Office.

Your key responsibilities are

• Coordinate travel arrangements for senior executives; book accommodation and transport, ensuring efficient and effective travel arrangements are in place.
• Prepare detailed travel packs, including itineraries, meeting details, and contingency planning.
• Assist to provide solutions when travel changes, cancellations, or urgent re-routing is required.
• Provide day-to-day administrative support to the Executive Assistant and executive team.
• Assist with diary coordination, meeting scheduling, and room bookings.
• Prepare agendas, papers, and meeting materials.
• Manage expenses, invoices, and purchase orders.
• Liaise professionally with senior leaders, Board members, and external stakeholders if required.
• Support improvements to executive office processes and templates.
• Maintain organised digital and physical filing systems.
• Ensure materials for meetings are received in a timely manner.
• Assist with management of actions from meetings.
• Assist with filing of executive's email inboxes.
• Assist with ad-hoc projects and administrative tasks.

Qualifications

Minimum of four GCSE's or equivalent including Maths and English.

Experience/Knowledge

• Proven experience in an administrative and coordination role.
• Experience organising meetings, events or business travel.
• Experience supporting senior managers or leadership teams.

Abilities/Skills

• Strong organisational skills and attention to detail.
• Ability to plan and meet deadlines and ability to manage multiple priorities in a fast-pace environment.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office.
• Ability to work quickly and efficiently, particularly at times of high pressure.
• Proactive, reliable, and solutions-focused.
• Ability to handle confidential or sensitive information with discretion.
• Experience in a CEO or executive office environment.
• Experience in a large corporate or regulated organisation.
• Familiarity with travel arranging.

What can you expect from us

• Cost of living annual pay review.
• Company pension contributions up to 10% if employees contribute 5%.
• 33 days holiday including bank holidays with the ability to purchase an additional 2 weeks.
• Enhanced maternity, paternity and adoption pay.
• To say thank you, each time you successfully refer someone you will receive a referral payment of £1000 (net of tax).
• Hybrid working for eligible roles.
• Development opportunities to reach your career aspirations.

BUUK has an award-winning culture. We care about your wellbeing and safety as we all deserve the right to go home safe, every day. We are proud to be an equal opportunity employer, we respect each other and advocate for equity, diversity and inclusion in all we do.

Research shows that women and people from different underrepresented backgrounds often only apply for a job if they meet 100% of the listed qualifications.

From the supportive culture and opportunities to grow, to the great friends and chocolate brownies, our people tell us what they love most about working at BUUK.

We all matter.

Find out about our supportive culture.

Hear how our shared sense of mutual respect and belonging underpins out culture and supports us all.