Executive Legal Assistant

CyrusOne; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading company in IT services seeks an Executive Legal Assistant to provide administrative support to its European legal team. This role includes responsibilities such as managing executives' calendars, preparing documents, and coordinating travel, requiring strong communication and organizational skills. Candidates should be detail-oriented and able to handle multiple tasks under pressure in a dynamic environment.

Qualifications

• Excellent oral and written communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Manage executives' calendars and travel arrangements.
• Perform general office duties and prepare reports.
• Coordinate logistics for meetings and events.

Skills

Communication

Organizational skills

Attention to detail

Problem-solving

Interpersonal skills

Flexibility

Tools

Microsoft Office

Job description

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The Executive Legal Assistant will provide advanced administrative support to assigned the European legal team and VP Design. Primary support will consist of performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, processing expenses, raising purchase orders, dealing with documentation and arranging travel.

Essential Functions:

• Coordinate and manage the Executives’ calendar
• Inbox management. Read and analyse incoming emails, submissions, and reports to determine their significance and follow up action needed
• Make complex travel arrangements for executives including ground travel and visas
• Track and account for executive travel/business expenses.
• Plan and coordinate logistics for on and off-site meetings, events & conference calls including both internal and external participants
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and arranging notaries
• Prepare and raise purchase orders on behalf of the legal team and design team
• Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software
• File and retrieve corporate documents, records, and reports
• Complete special projects as required from the legal team
• General administrative duties
• Assist in arranging special company/employee events
• Cover for CyrusOne receptionist including booking rooms, arranging security passes, supporting meetings and internal hospitality
• Cover reception in the absence of the Cyrus One receptionist
  
  

Minimum Requirements:

• Excellent oral and written communication skills with strong emphasis on business communication
• Strong interpersonal skills; must be able to work with individuals at all levels both internally and externally
• Strong organizational and time management skills
• Must be flexible and able to work under tight deadlines
• Proficiency with Microsoft Office software (Outlook, Excel, Word and PowerPoint)
• Strong attention to detail
• Strong problem-solving skills
• Demonstrated experience handling sensitive and confidential information
• Proven ability to manage multiple tasks, projects and changing priorities
• Strong dependability - reliable, responsible, and dependable, and fulfilling obligations
• Ability to work independently with little or no supervision
• Strong initiative – willing to take on responsibilities and challenges
• Job requires dealing calmly and effectively with high stress situations.
• Adaptability/Flexibility – open to change and variety in the workplace
  
  

Location

Mainly office based at our European HQ at Cavendish Street in London

CyrusOne is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

CyrusOne provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and any other state or local laws. We will respond to requests for reasonable accommodations to assist you in applying for positions at CyrusOne, or to submit a resume.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  IT Services and IT Consulting

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