Executive Assitant to the CEO - Fast-growing AI Startup

Talent R; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary and equity

Private health insurance

Front-row seat at an early-stage AI…

Job summary

Talent R is seeking an Executive Assistant to the CEO for a fast-growing AI startup. You will own the CEO’s calendar and inbox, coordinate across London and Barcelona time zones, and implement systems to keep the CEO focused on strategic priorities.

The role requires taking initiative, flawless English writing, and comfort with late hours when needed. You’ll work closely with the founders, support investor relations as needed, and navigate travel across three time zones.

Qualifications

• 5+ years as EA, preferably adjacent to a founder/CEO in a startup or scale-up.
• Fluent written English.
• Ability to work across Barcelona and London with right to work there.
• Calm when everything changes at short notice.

Responsibilities

• Own CEO calendar and inbox end to end.
• Prepare meetings with briefs and follow-ups.
• Arrange travel across three time zones.
• Identify bottlenecks and build systems/automation.
• Handle confidential, urgent and personal matters with discretion.

Skills

Executive support

Calendar management

Inbox management

Written English

Cross-timezone coordination

Proactivity

Job description

Executive Assistant to the CEO — Fast-growing AI Startup

About the company

Our client is one of the most promising AI startups of the moment. Founded by a serial entrepreneur who previously built a SaaS company from scratch into a multi-billion-dollar business, it is building core infrastructure for the AI agent economy.

• $30M+ raised before Series A, from top-tier US and European VCs
• Valued at over $100M within its first year
• Teams in London, Barcelona and the US
• A small, ambitious, high-calibre team working directly with the founders

The role

This is not a classic EA role. We’re looking for the CEO’s right hand: someone who will own his calendar and inbox end to end, and who will also understand everything on his plate and redesign how it runs, building the systems, tools and routines that keep him focused on the company.

What you’ll do

• Be the CEO’s operating system: calendar, inbox, travel, three time zones, zero dropped balls
• Walk into every meeting one step ahead of him, with the brief ready and the follow-up already chased
• Guard his time like it’s the company’s most valuable asset, because it is
• Find what slows him down, and fix it: systems, automations, AI, whatever works
• Handle the confidential, the urgent and the personal with total discretion

What we’re looking for

• 5+ years as an EA, including real time next to a founder or CEO in a startup or scale-up
• You’ve built things, not just run them
• Flawless written English: you can write as him, not just for him
• Calm when everything changes at 11pm
• Barcelona or London, with the right to work there

Nice to have

• Experience supporting investor relations or board processes
• Spanish (for Barcelona)

What’s on offer

• Competitive salary and equity
• Private health insurance
• A front-row seat at the very start of a company with exceptional momentum, and real room to grow
• Some flexibility on hours is needed to cover US time zones, and there is occasional travel between London and Barcelona

Hiring process

Screening with Talent-R → interview with the Operations Lead → take-home assignment and presentation → two interviews with the CEO (virtual, then in person) → references and offer