Executive Assistant - Tooting (REDEPLOYEE APPLICANTS ONLY)

City St George's; Greater London; Hybrid; GBP 34,000 - 48,000; Full time

Benefits offered by this job

Pension scheme

Staff training and development

Job summary

City St George’s, University of London invites applications for an Executive Assistant to support the School Executive Team with proactive diary management, meetings coordination, and preparation of briefings and documentation.

You'll work across internal and external stakeholders in a busy university environment, upholding professionalism, confidentiality and a commitment to continuous improvement, with sector-leading pay and a strong benefits package.

Qualifications

• Experience in a busy administrative environment.
• Strong Microsoft Office skills.
• Excellent communication and organisational abilities.
• Ability to manage confidential information.

Responsibilities

• Provide proactive diary management for the School Executive Team.
• Coordinate meetings and events; prepare briefings and committee materials.
• Act as a key point of contact for internal and external stakeholders.
• Deliver high-quality administrative support with professionalism and discretion.

Skills

Executive support

Calendar management

Communication

Time management

Stakeholder liaison

Tools

Microsoft Office

Job description

Notice: This role is only open to redeployee applicants at City St George's. Applications from individuals who are not redeployee applicants will not be considered at this time.

City St George’s, University of London is the University of business, practice and the professions and brings together the expertise and excellence of City, University of London and St George’s, University of London into one institution. The combined university is now one of the largest higher education destinations for London students, combining a breadth of disciplines across health, business, policy, law, creativity, communications, science and technology. Our students are at the heart of everything that we do, and we are committed to supporting them to pursue their career and personal ambitions.

Our research is engaged, at the frontier of practice and has a positive impact on the world around us.

Background

The Deanery Office is the School’s central administrative hub, acting as a key point of contact for the University, students, regulators, NHS partners, and external organisations. Working closely with the School Executive Team, the postholder will provide high-quality, confidential Executive Assistants support, help manage a varied workload, maintain effective communications across the School and University, and provide a professional service to external stakeholders.

Responsibilities

The Executive Assistants will provide proactive, customer-focused support to the School Executive Team, managing complex diaries, coordinating meetings and events, preparing briefings and committee documentation, and acting as a key point of contact for internal and external stakeholders. The role requires excellent organisational, communication, and problem-solving skills, with responsibility for travel, financial administration, project support, and event delivery. Working collaboratively across the School and University, the postholder will champion professionalism, inclusivity, sustainability, and continuous improvement while ensuring efficient and effective executive support.

Person Specification

We are seeking a highly organised and proactive Executive Assistants with experience in a busy administrative environment and strong Microsoft Office skills. The successful candidates will demonstrate excellent communication, organisational and time-management abilities, with the confidence to manage competing priorities, handle confidential information, and build effective relationships with a wide range of stakeholders. They will be detail-oriented, customer-focused, and able to work independently and collaboratively, while embodying the University’s values of care, continuous learning, inclusion, accountability, and sustainability.

Closing date for applications

1st November 2026 at 11:59pm

Interviews are scheduled to take place from 23rd November 2026

The selection process will involve an interview and an exercise. Further details will be confirmed at the interview stage.

City St George’s offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City St George’s operates a guaranteed interview scheme for disabled applicants.

The University of business, practice and the professions