Executive Assistant to UKI Sales Directors | AI-Driven Ops

Cisco; Birmingham; On-site; GBP 42,000 - 56,000; Full time

Job summary

Cisco UK & Ireland Sales is hiring an Executive Assistant to support three Sales Directors, managing complex calendars, arranging meetings, and coordinating comprehensive travel.

You'll drive efficiency by handling confidential correspondence, coordinating internal and external engagements, and introducing AI tools to streamline workflows while upholding Cisco’s data privacy and brand standards.

Qualifications

• 5+ years of experience in an administrative role.
• 2+ years of experience providing administrative support to VP-level executives or above.
• Demonstrable experience of supporting multiple senior leaders.
• Demonstrated calendar management for senior leadership.
• Ability to coordinate travel arrangements and prepare related documentation.
• Experience planning and coordinating meetings and events.
• Exceptional communication skills.
• Understanding of navigating a complex, global, matrix organisation.
• Experience using generative AI (e.g., ChatGPT, Gemini, Cisco Circuit) to enhance output.
• Ability to build relationships with senior leadership and act as a proxy for correspondence and approvals.
• Commitment to confidential handling of executive information and data privacy policies.

Responsibilities

• Diary Management: Lead complex calendar management for three Directors across time zones.
• Meeting Coordination: Plan and organise meetings with internal and external partners.
• Travel Management: Arrange domestic and international travel with detailed itineraries.
• Expense Management: Manage end-to-end SAP Concur claims and track charges for three Directors.
• Monthly expense reports: Generate and present comprehensive reports to the Directors.
• Communication: Draft confidential internal correspondence and approvals.
• Project Support: Assist with special projects and high-priority events.
• AI Integration: Introduce AI tools to multiply Directors’ impact while maintaining brand standards.

Skills

Executive support

Calendar management

Travel coordination

AI tools

Generative AI

Communication

Stakeholder management

Confidentiality

Tools

SAP Concur

Job description

Cisco UK & Ireland Sales is hiring an Executive Assistant to support three Sales Directors, managing complex calendars, arranging meetings, and coordinating comprehensive travel.

You'll drive efficiency by handling confidential correspondence, coordinating internal and external engagements, and introducing AI tools to streamline workflows while upholding Cisco’s data privacy and brand standards.