Executive Assistant to the Superintendent/Business Support Specialist

Sylvania; Bath; On-site; USD 38,000 - 57,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to support district leadership. This role involves providing high-level administrative support, managing schedules, preparing reports, and maintaining confidential records. The ideal candidate will possess excellent communication skills and a proactive approach to problem-solving. With a focus on efficiency and attention to detail, you'll play a key role in ensuring smooth daily operations and supporting the success of the organization. Join a dedicated team committed to fostering a positive educational environment.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan Options

Paid Time Off

Professional Development Opportunities

Tuition Reimbursement

Qualifications

• Associate's degree or higher with 2-3 years of related experience.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Manage schedules and correspondence for district leadership.
• Prepare reports and coordinate meetings.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Problem Solving

Confidentiality

Multitasking

Education

Associate's Degree

Bachelor's Degree

Tools

Office Management Tools

Microsoft Office Certification

Job description

Bath Community School District is seeking a highly organized and detail-oriented Executive Assistant to the Superintendent/Business Support Specialist to support district leadership. This is a 12-month calendar position with an annual salary

Position Overview:$38,586.24- $56,334.24.

The Executive Assistant to the Superintendent/Business Support Specialist will provide high-level administrative support to district leadership, ensuring smooth daily operations. The ideal candidate will be a proactive problem solver with excellent communication skills and the ability to handle confidential matters with discretion.

Key Responsibilities:

(These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)

· Manage schedules, appointments, and correspondence for district leadership.

· Prepare reports, presentations, and official documents.

· Coordinate meetings, take minutes, and follow up on action items.

· Maintain and organize confidential records and files.

· Act as a liaison between district leadership, staff, and community stakeholders.

· Support the financial department with tasks including, but not limited to, invoice processing, budget tracking, and reporting.

· Organize and file documents to ensure efficient recordkeeping.

· Attend important meetings to represent the district (i.e. monthly board meetings)

· Lead the district’s pupil accounting process, including coordinating data collection across all three schools and compiling reports for the pupil accounting audit process.

· Maintain and organize confidential records and documents, ensuring proper filing and storage.

· Perform other duties as assigned.

Qualifications:

Qualified candidates will have an associate’s degree or higher and two to three years related professional experience and/or training; or equivalent combination of education & experience.

· Bachelor’s degree or higher preferred.

· Microsoft Office Certification is beneficial.

· Strong proficiency in Microsoft Office Suite and office management tools.

· Excellent written and verbal communication skills.

· Ability to multitask, prioritize, and work independently.

· Strong attention to detail and organizational skills.

· Ability to meet important deadlines.

· Ability to maintain confidentiality and handle sensitive information.

Full-Time Benefits:

· Health, dental, and vision insurance

· Retirement plan options

· Paid time off (vacation, sick leave, and holidays)

· Professional development opportunities

· Tuition Reimbursement

· And more

How to Apply:

Interested candidates should apply on Bathschools.net, submit a cover letter, resume, and professional references to the Human Resource Director: [e-mail], or in person at the Central Office located at 6175 E Clark Rd (Next to Bath High School). Applications will be reviewed on a rolling basis until the position is filled.

Join our team and help support the success of Bath Community School District!